Development Coordinator

Zoological Society of Milwauke; Milwaukee (WI); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Long-term disability

401k with up to 5% match

Paid time off (PTO)

Paid holidays

Zoo Pass (Household)

Job summary

The Zoological Society of Milwaukee is seeking a Development Coordinator to join a friendly, professional team supporting the Milwaukee County Zoo. Under the Senior Development Director, this full-time role provides administrative and project support to help meet Development Department goals.

Responsibilities include coordinating meetings and events, maintaining donor records, budget tracking, invoicing, and assisting with sponsorship activities and reports.

Qualifications

• High School Diploma and a minimum of four years related experience.
• Proficient in Word, Excel, PowerPoint, Outlook, Adobe and Smartsheet.
• Strong organizational and communication skills; attention to detail.

Responsibilities

• Provide a wide range of administrative and project support for the Development Department including scheduling of meetings (including logistics), preparing materials, correspondence and reports.
• Coordinate and attend development stewardship and cultivation events, assisting with logistics, presentations and creative materials to support event goals.
• Support the sponsorship manager and program by maintaining accurate tracking documentation and follow up, recording program activities and deliverables, coordinating sponsor logistics, and compiling materials into recap reports that summarize program outcomes and sponsor engagement.

Skills

Word

Excel

PowerPoint

Outlook

Adobe

Smartsheet

Education

High School Diploma

Tools

Tessitura

Job description

The Zoological Society of Milwaukee (ZSM) is seeking a Development Coordinator to join a fun and talented team of professionals in supporting one of the most cherished community assets – the Milwaukee County Zoo. Under the direction of the Senior Development Director, this position provides a wide range of administrative and project support to help facilitate the goals and objectives of the Development Department.

This is a full-time position eligible for a competitive benefits package, including health insurance, complimentary dental, vision, life, STD and LTD coverage, 401k with up to a 5% match, PTO, paid holidays, and a complimentary Zoo Pass, up to the Household level.

RESPONSIBILITIES

• Provide a wide range of administrative and project support for the Development Department including scheduling of meetings (including logistics), preparing materials, correspondence and reports.
• Coordinate and attend development stewardship and cultivation events, assisting with logistics, presentations and creative materials to support event goals.
• Support the sponsorship manager and program by maintaining accurate tracking documentation and follow up, recording program activities and deliverables, coordinating sponsor logistics, and compiling materials into recap reports that summarize program outcomes and sponsor engagement.
  
• Serve as the point person for tracking department creative projects, ensuring projects move through the creative process on schedule and meet department needs.
• Conduct and prepare research materials for existing and prospective donors.
• Update and correct database records and maintain accurate paper and electronic files for all donors.
• Assist with budget tracking and processing department invoices, including data entry, verification of accuracy, and ensuring timely payment.
  

QUALIFICATIONS

• High School Diploma and a minimum of four years related experience, preferably in a nonprofit environment or related field.
• Strong computer skills including knowledge of Word, Excel, PowerPoint, Outlook, Adobe and Smartsheet.
• Ability to operate standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Focus on attention to detail and accuracy, such as proofreading.
• Exceptional organizational and communication skills.
• Strong customer service skills.
• Excellent time management skills and the ability to prioritize under pressure.
• Ability to effectively handle a broad range of interpersonal contacts, including those confidential and sensitive in nature.
• An understanding of database management and a willingness to learn the organization’s system (Tessitura).
• Ability to be flexible and work as part of a team.
  

The Zoological Society of Milwaukee and Milwaukee County Zoo have adopted a joint strategic plan, committing to a shared vision and mission. As part of that strategic plan, we believe our Zoo can be a thriving public space for all the diverse communities who make our region great. We bring people together around the issues they care about most, while continuing to be a zoo for all by intentionally creating an inclusive culture that welcomes and celebrates the full diversity of our community.

We apply values of Accountability, Inclusion, Innovation, Collaboration, Empathy, Fun and Respect to policies, procedures, practices and systems that shape our daily work culture.

We believe that our Zoo coalition, our animals, and our community stand to benefit when our people are fulfilled in their day-to-day roles and have the opportunity to continue growing and developing as professionals and contributors to our mission, vision, and values. We value our team members for who they are and commit to treating all people with respect and dignity all the time. We believe being a zoo for all is integral to our work in care and conservation.

The Society provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The Zoological Society of Milwaukee is committed to providing access and reasonable accommodation in all its services. If you need accommodation in the application or interview process, please contact our Human Resources department at [e-mail].