Donor Data & Operations Coordinator

Southern Maine Agency on Aging; Biddeford (ME); On-site; USD 52,000 - 56,000; Full time

Benefits offered by this job

Vacation time

Sick time

13 holidays per year

Dental insurance

Vision insurance

Medical insurance 100% paid premiums (

Accident insurance

Critical illness insurance

403B retirement plan

Tuition reimbursement

Life insurance

Paid Birthday leave

Grandparent leave

Parental leave

Volunteer time

Job summary

AgeMaine, also known as the Southern Maine Agency on Aging, is seeking a Development Operations Coordinator to serve as a key operational partner to the Chief Advancement Officer. The role focuses on maintaining donor data integrity in Raiser's Edge, coordinating gift processing and reporting, and tracking donor engagement and follow‑ups to support informed decision making.

The position requires attention to detail, strong organizational skills, and experience with donor databases or CRM

Qualifications

• 3+ years of experience in an administrative, executive assistant, or coordination role
• Experience with donor databases and CRM systems preferred
• Proficient in Microsoft Excel and general office software
• Strong written and verbal communication skills

Responsibilities

• Serve as an operational support partner to the Chief Advancement Officer, ensuring smooth execution of development workflows
• Track donor engagement activities, follow-ups, and next steps in the CRM
• Support scheduling, preparation, and coordination of donor meetings and development activities
• Generate donor lists, reports, and dashboards to support fundraising activities
• Assist with tracking progress and fundraising performance
• Support monthly reconciliation of gifts and pledges in coordination with Finance

Skills

Attention to detail

Organizational skills

Database experience

MS Office Excel

Communication skills

CRM systems

Education

3+ years administrative/coordination experience

Tools

Raiser’s Edge

Job description

AgeMaine, also known as the Southern Maine Agency on Aging, is seeking a Development Operations Coordinator to serve as a key operational partner to the Chief Advancement Officer. The role focuses on maintaining donor data integrity in Raiser's Edge, coordinating gift processing and reporting, and tracking donor engagement and follow‑ups to support informed decision making.

The position requires attention to detail, strong organizational skills, and experience with donor databases or CRM