Donor Relations Administrative Assistant - Hybrid

Penn State; Northern (KY); Hybrid; USD 41,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State’s Donald P. Bellisario College of Communications is hiring an Administrative Assistant to support donor and alumni relations within the Division of Development and Alumni Relations (DDAR).

The role covers office management, travel planning, budgeting, gift-officer support, events coordination, and coordinating campus visits. The successful candidate demonstrates strong communication, attention to detail, and the ability to work independently and in teams, with a commitment to

Qualifications

• GED or High School diploma required; Associate degree preferred for Senior role
• 2+ years of relevant experience for Administrative Assistant - Intermediate Support
• 4+ years of relevant experience for Administrative Assistant - Senior Support
• Strong interpersonal and communication skills
• Ability to create an inclusive and respectful environment for donors, alumni, volunteers, and colleagues

Responsibilities

• Provide office management, including staffing and scheduling
• Articulate Penn State’s needs and values through communications
• Support annual travel plans and budgeting processes for the office
• Manage financial transactions and act as the unit's budget initiator
• Coordinate mailings, events, and donor/alumni activities
• Support staff meetings, volunteer meetings, and campus visits for donors and alumni
• Greet visitors and handle incoming inquiries

Skills

Office management

Scheduling

Budgeting

Communication

Event coordination

Teamwork

Attention to detail

Professional development

Education

GED/HS diploma

Associate degree

Job description

Penn State’s Donald P. Bellisario College of Communications is hiring an Administrative Assistant to support donor and alumni relations within the Division of Development and Alumni Relations (DDAR).

The role covers office management, travel planning, budgeting, gift-officer support, events coordination, and coordinating campus visits. The successful candidate demonstrates strong communication, attention to detail, and the ability to work independently and in teams, with a commitment to