Documentation Specialist: In-Office, Flexible Start

RiseMe; Latham (NY); On-site; USD 28,000 - 40,000; Full time

Job summary

Paper Alternative Solutions Inc. is seeking a Documentation Specialist in New York area to create, organize, and improve business documentation. You will ensure accuracy, clarity, and accessibility while collaborating with subject matter experts and cross-functional teams to support consistent processes.

The role emphasizes compliance, training, and audit readiness, with in-office hours Monday to Friday. Strong writing, editing, and document management skills are essential to succeed.

Qualifications

• High school diploma or equivalent.
• Experience creating, editing, maintaining, or managing business documentation.
• Strong writing, editing, proofreading, and organizational skills.
• Attention to detail and ability to identify errors, inconsistencies, and gaps in information.
• Ability to translate complex processes into clear written instructions.
• Proficiency with Microsoft Word, Excel, Outlook, Teams, SharePoint, Adobe Acrobat, or similar tools.
• Ability to manage multiple assignments, meet deadlines, and maintain accurate records of document changes.

Responsibilities

• Create, edit, format, and maintain documents such as procedures, manuals, job aids, reports, forms, guides, and training materials.
• Partner with subject matter experts to gather, verify, and clarify information for new or revised documentation.
• Review documents for accuracy, completeness, consistency, grammar, formatting, and alignment with organizational standards.
• Maintain document control practices, including version history, revision tracking, approval workflows, naming conventions, and archiving.
• Ensure documents are organized, accessible, and stored in the appropriate document management systems or shared repositories.
• Support compliance, audit, and quality assurance activities by ensuring required documentation is current and readily available.
• Develop and maintain templates, style standards, and documentation guidelines to promote consistency across materials.
• Identify outdated, duplicate, or unclear documentation and recommend improvements to enhance usability and accuracy.
• Assist with training staff on documentation standards, procedures, and document management tools.
• Coordinate document review cycles and ensure updates are completed within established timelines.

Skills

Excellent written and verbal commu n

Education

Associate or Bachelor’s degree in English, Communications, Business Administration, or Information Management

Tools

Microsoft Word

Excel

Outlook

Teams

SharePoint

Adobe Acrobat

Job description

Paper Alternative Solutions Inc. is seeking a Documentation Specialist in New York area to create, organize, and improve business documentation. You will ensure accuracy, clarity, and accessibility while collaborating with subject matter experts and cross-functional teams to support consistent processes.

The role emphasizes compliance, training, and audit readiness, with in-office hours Monday to Friday. Strong writing, editing, and document management skills are essential to succeed.