Remote Document Specialist: Master Formatting & Workflows

Jobs Ai; New York (NY); Remote; USD 45,000 - 70,000; Full time

Benefits offered by this job

Fully remote

Flexible work hours

Performance-based bonus

Learning & development stipend

Health and wellness benefits

Job summary

Jobs Ai is hiring a Document Specialist to organize, format, and manage documents across the business. The role combines speed, accuracy, and an eye for layout—keeping the company’s documentation accurate, accessible, and on brand.

This fully remote role offers a flexible schedule, performance-based bonus structure, and an annual learning stipend. You’ll work asynchronously across time zones, contributing to high-scale, real-world projects while ensuring confidentiality and polish.

Qualifications

• 2 years in document production, formatting, or paralegal-adjacent work.
• Proficient with Microsoft Word, Google Docs, and PDF editing tools.
• Strong eye for layout, typography, and document polish.
• Experience with document management systems like SharePoint, NetDocuments, or iManage.
• Excellent attention to detail and proofreading discipline.

Responsibilities

• Format, edit, and produce documents to internal and client specifications
• Maintain document templates, style guides, and branded asset libraries
• Manage version control and document workflows
• Convert documents between formats (Word, PDF, Google Docs) and platforms
• Support contract assembly, redlining, and execution workflows
• Maintain organised digital filing systems with accurate metadata

Skills

Attention to detail

Strong written communication

Stakeholder management

Organizational skills

Confidential information handling

Tools

Microsoft Word

Google Docs

PDF editing tools

SharePoint

NetDocuments

iManage

Job description

Jobs Ai is hiring a Document Specialist to organize, format, and manage documents across the business. The role combines speed, accuracy, and an eye for layout—keeping the company’s documentation accurate, accessible, and on brand.

This fully remote role offers a flexible schedule, performance-based bonus structure, and an annual learning stipend. You’ll work asynchronously across time zones, contributing to high-scale, real-world projects while ensuring confidentiality and polish.