Document Processing Specialist: Mail, Scan & Archive

U.S.-Legal-Suppor; Philadelphia (Philadelphia County); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and company holidays

401(k) with company match

Employee assistance program

Professional growth opportunities

Job summary

U.S. Legal Support is seeking a Document Processing Specialist to manage electronic and physical documents within proprietary software systems. The role ensures accurate movement of documents through the processing cycle using manual and automated workflows.

Responsibilities include handling correspondence, archiving, and coordinating with internal teams. The position emphasizes accuracy, timeliness, and adherence to procedures within an office setting.

Qualifications

• 3 years of experience processing electronic documents.
• Proficient with computers, Windows Explorer, Microsoft Office, Adobe Acrobat, and proprietary software systems.
• Ability to read and interpret orders and procedures; communicate via phone, web, and email.
• Basic math: rates, ratios, percentages.
• Ability to solve problems using reasoning in standard situations.

Responsibilities

• Review, identify, and process correspondence per procedures.
• Process electronic documents accurately within established timelines.
• Maintain naming, storing, and retrieving electronic files.
• Collaborate with Account Managers, Scanning, and Accounting.
• Process incoming physical mail for in-office staff; sort, distribute, and scan prep.
• Operate scanning and mailing equipment for timely processing.
• Archive and purge documents per schedules.
• Audit CDs to ensure documents/images are uploaded; follow password access.
• Perform additional duties as assigned.

Skills

Computer proficiency

Microsoft Office

Adobe Acrobat

Proprietary software

Tools

Windows Explorer

Adobe Acrobat

Proprietary software systems

Job description

U.S. Legal Support is seeking a Document Processing Specialist to manage electronic and physical documents within proprietary software systems. The role ensures accurate movement of documents through the processing cycle using manual and automated workflows.

Responsibilities include handling correspondence, archiving, and coordinating with internal teams. The position emphasizes accuracy, timeliness, and adherence to procedures within an office setting.