Document Control Specialist

Talentify; Fort Worth (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Restaurant onsite amenities

Job summary

Talentify in Fort Worth, Texas seeks a Document Control Specialist to assist with retention and filing to meet corporate and government requirements. The role involves organizing, scanning, and converting documents into electronic formats, maintaining confidentiality, and supporting audit activities.

The position emphasizes accuracy, documentation control, and collaboration with teams to ensure records are readily accessible and compliant with SOPs.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of business environment experience.
• Good organizational skills and attention to detail.
• Familiarity with filing and document control processes preferred.

Responsibilities

• Inventory and verify documents against audit sheet.
• Categorize records and store in alphabetical or numerical order.
• Troubleshoot processes to ensure SOP compliance.
• File and retrieve documents for efficient access.
• Prepare, scan, and quality-check documents/images for digital conversion.
• Determine appropriate scanning methods and settings.
• Respond to requests by locating and delivering documents.
• Maintain confidentiality and security of information.
• Perform other duties as requested.

Skills

Organizational skills

Office machinery

Scanning system

Communication skills

Filing systems

Education

High school diploma or equivalent

Tools

Scanner hardware

Job description

Job Summary

The Document Control Specialist assists with retention and filing of documents as required for compliance with all corporate and US government document control and retention requirements.

Principal Accountabilities

(Typical duties include the following, although specific duties vary by assignment or contract.)

• Inventories receiving and returning documents to verify all documents that coincide with audit sheet.
• Categorizes records and stores them in alphabetical or numerical sequence or a combination of both.
• Troubleshoots and analyzes processes and procedures used to ensure compliance with Standard Operating Procedures (SOP).
• Files and retrieves documents that allow for efficient storage and accessibility for a large number of records.
• Responsible for preparing, scanning, and quality checking of documents/images being converted to electronic/digital format.
• Determines appropriate scanner and scanner settings based on document type, planned processing and document characteristics.
• Responds to requests for items by locating and retrieving files and delivering the documented transaction.
• Maintains confidentiality and security of information.
• Performs other duties as requested.

Knowledge & Skills

• Good organizational skills.
• Basic knowledge of office machinery such as copier and scanner.
• Knowledge of in-house scanning system products, policies and procedures preferred.
• Good communication and people skills.
• Knowledge of alphabetical and numerical filing systems.

Experience & Education

• High school degree or equivalent.
• One (1) year experience working in a business environment required.

Physical Requirements/Working Environment

• Works in normal office environment with controlled lighting and temperatures. Repetitive hand/wrist motion related to scanning and indexing.