Document Imaging & Data Entry Specialist

Chart, Inc.; Buffalo (NY); On-site; USD 27,552 - 31,684; Full time

Job summary

Chart, Inc. is seeking a detail-oriented document control assistant to support our paper and digital filing workflows in a fast-paced environment in Buffalo, NY.

You will retrieve paper files, prepare them for scanning, scan documents and drawings, add accurate metadata, perform quality checks, and ensure records are accessible in the Autodesk Vault system. The role offers an opportunity to contribute to a growing, high-growth industry.

Qualifications

• Knowledgeable with Microsoft Word, Excel, Outlook.
• Familiar with Nitro or Adobe.
• Comfortable navigating the internet.
• High moral and ethical standards and team compliance.
• Able to work in a matrix organization.

Responsibilities

• Retrieve paper files from the document storage room.
• Prepare paper files for scanning: sorting the documents in different and predefined categories. Make copies of documents when necessary.
• Scan documents and upload them into the system.
• Add metadata to the scanned and uploaded files (ie. order number, customer name, legacy brand name).
• Perform quality control, checking the files in the system to make sure they are available and readable.
• Retrieve paper drawings from the document storage room.
• Scan drawings and upload them into the Autodesk Vault system.
• Validate that the correct metadata was added to the uploaded files.

Skills

Word

Excel

Outlook

Nitro

Adobe

Internet navigation

Ethical standards

Matrix organization

Tools

Nitro

Adobe

Job description

Chart, Inc. is seeking a detail-oriented document control assistant to support our paper and digital filing workflows in a fast-paced environment in Buffalo, NY.

You will retrieve paper files, prepare them for scanning, scan documents and drawings, add accurate metadata, perform quality checks, and ensure records are accessible in the Autodesk Vault system. The role offers an opportunity to contribute to a growing, high-growth industry.