Document Scanner & Metadata Specialist

Chart Industries, Inc.; Buffalo (NY); On-site; USD 27,552 - 31,684; Full time

Job summary

Chart Industries in Buffalo, NY is seeking a detail-oriented document control assistant to manage paper files and digitize records. You will scan, classify, and upload documents, adding essential metadata to ensure quick retrieval.

Experience with Microsoft Office and PDF tools is preferred. Responsibilities include file retrieval, scanning, metadata entry, and quality checks, with occasional handling of drawings for Autodesk Vault.

Qualifications

• Proficient with Microsoft Word, Excel, and Outlook.
• Familiarity with Adobe/Nitro for document handling.

Responsibilities

• Retrieve paper files from the document storage room.
• Prepare paper files for scanning: sort into categories and make copies as needed.
• Scan documents and upload them into the system.
• Add metadata to scanned/uploaded files (order number, customer name, legacy brand name).
• Perform quality control to ensure files are accessible and readable in the system.
• Retrieve paper drawings from storage and scan them into Autodesk Vault.
• Validate that metadata is correctly added to uploaded files.

Skills

MS Word

MS Excel

MS Outlook

Adobe/Nitro

Job description

Chart Industries in Buffalo, NY is seeking a detail-oriented document control assistant to manage paper files and digitize records. You will scan, classify, and upload documents, adding essential metadata to ensure quick retrieval.

Experience with Microsoft Office and PDF tools is preferred. Responsibilities include file retrieval, scanning, metadata entry, and quality checks, with occasional handling of drawings for Autodesk Vault.