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Chart, Inc.; Buffalo (NY); On-site; USD 27,552 - 31,684; Full time

Job summary

Chart, Inc. is seeking a detail-oriented document control assistant to support our paper and digital filing workflows in a fast-paced environment in Buffalo, NY.

You will retrieve paper files, prepare them for scanning, scan documents and drawings, add accurate metadata, perform quality checks, and ensure records are accessible in the Autodesk Vault system. The role offers an opportunity to contribute to a growing, high-growth industry.

Qualifications

• Knowledgeable with Microsoft Word, Excel, Outlook.
• Familiar with Nitro or Adobe.
• Comfortable navigating the internet.
• High moral and ethical standards and team compliance.
• Able to work in a matrix organization.

Responsibilities

• Retrieve paper files from the document storage room.
• Prepare paper files for scanning: sorting the documents in different and predefined categories. Make copies of documents when necessary.
• Scan documents and upload them into the system.
• Add metadata to the scanned and uploaded files (ie. order number, customer name, legacy brand name).
• Perform quality control, checking the files in the system to make sure they are available and readable.
• Retrieve paper drawings from the document storage room.
• Scan drawings and upload them into the Autodesk Vault system.
• Validate that the correct metadata was added to the uploaded files.

Skills

Word

Excel

Outlook

Nitro

Adobe

Internet navigation

Ethical standards

Matrix organization

Tools

Nitro

Adobe

Job description

At Chart, we design and build some of the world’s most advanced cryogenic equipment—that’s how our “Cooler By Design®” tagline was born. But it’s not just our technology that’s cool. It’s our people. We solve complex problems as a team, making us truly Cooler Together. And with the addition of Howden to the Chart family, we’re Stronger Together, too. Our customers don’t simply bring us equipment specs—they bring us challenges. That’s where you come in. From concept and design to installation and commissioning, you’ll help create solutions that support a wide range of industries and applications.

• Launching rockets into space
• Delivering Nexus of Clean™ solutions for clean water, clean power, clean food, and clean industrials
• Powering the carbonation in your favorite fast-food beverage
• Making nitro coffee and even nitro ice cream possible

Want to see our impact in action? Explore Chart City: https://chartcity.chartindustries.com/ . We’re looking for bright, driven talent excited to build a career in an evolving, high‑growth industry. Along with competitive compensation and meaningful work, Chart offers development programs designed to grow future leaders. That could be you. If you’re passionate about design engineering and think a career at Chart sounds pretty cool, let’s talk.

What Will You Do?

• Retrieve paper files from the document storage room.
• Prepare paper files for scanning: sorting the documents in different and predefined categories. Make copies of documents when necessary.
• Scan documents and upload them into the system.
• Add metadata to the scanned and uploaded files (ie. order number, customer name, legacy brand name).
• Perform quality control, checking the files in the system to make sure they are available and readable.
• Retrieve paper drawings from the document storage room.
• Scan drawings and upload them into the Autodesk Vault system.
• Validate that the correct metadata was added to the uploaded files.

Your Physical Work Environment Will Require…

• Ability to lift and carry boxes weighing up to 40 pounds.
• Frequent standing, walking, bending, and reaching while retrieving and preparing files.
• Ability to stand and sit for extended periods while scanning and entering data.
• Manual dexterity for handling documents and operating scanning equipment.
• Comfortable working in storage areas and moving between office and file rooms.

Your Experience Should Be…

• Knowledgeable with Microsoft Products – Word, Excel, and Outlook.
• Knowledgeable with Nitro or Adobe.
• Comfortable navigating the internet.
• High moral and ethical standards, demonstrating respect for the individual and team, and setting an example for compliance with laws, regulations, and corporate requirements.
• Able to work in a matrix organization.

The range for this role is between $20.00 - $23.00 per hour depending on relevant experience.