Document Control & Scanning Specialist

EmergencyMD; Los Angeles (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

EmergencyMD is seeking a Document Control and Scanning Coordinator to provide document control and administrative support, including scanning blue prints and drawings for archiving. You will maintain the integrity and accessibility of documents, support records management, and ensure compliance with program procedures.

You will process, review, distribute, and track project documentation, perform high-volume data entry, and maintain DocView records.

Qualifications

• Minimum of three (1) year of administrative support experience.
• High school diploma or equivalent required.
• Experience with data entry, scanning, document processing, filing, and records management.
• Experience working with contracts documents, invoices, blueprints, and maintaining project records.
• Experience using electronic document management systems.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Adobe Acrobat).
• Strong organizational skills with the ability to manage multiple priorities with accuracy.

Responsibilities

• Provide day-to-day support to the Document Control Manager in administering the program's document control system.
• Process, scan, review, distribute, and track incoming/outgoing project documentation.
• Perform high-volume data entry and scanning with accuracy and completeness of records.
• Apply document coding/indexing standards for proper classification and retrieval.
• Maintain, organize, archive, and retrieve project documents using DocView.
• Conduct records management activities including retention, archiving, and disposition.
• Assist in managing contract documents, revisions, amendments, and correspondence.
• Assist with scanning, logging, and maintaining invoice documentation and related records.
• Verify documentation for completeness, accuracy, and compliance before filing.
• Coordinate with program staff to maintain required project documentation.
• Generate document tracking logs, reports, and status updates as requested.
• Maintain confidentiality of sensitive/proprietary information.
• Contribute to continuous improvement of document control processes.
• Perform other document control and administrative duties as assigned.

Skills

Administrative support

Data entry

Scanning

Records management

Microsoft Office

Attention to detail

Organizational skills

Education

High School Diploma

Tools

DocView

Adobe Acrobat

Job description

EmergencyMD is seeking a Document Control and Scanning Coordinator to provide document control and administrative support, including scanning blue prints and drawings for archiving. You will maintain the integrity and accessibility of documents, support records management, and ensure compliance with program procedures.

You will process, review, distribute, and track project documentation, perform high-volume data entry, and maintain DocView records.