Document Control Specialist II

HNTB Corporation; Miami (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Benefits information available

Employee ownership opportunities

Job summary

HNTB Corporation is seeking a full-time Document Controls Administrator in Miami, Florida. This role is responsible for managing the document lifecycle for construction and engineering documents, particularly for projects with the Miami Dade Aviation Department. Ideal candidates should have an Associate's degree and relevant experience, or equivalent project controls background. The position offers opportunities to grow within a company known for delivering complex infrastructure solutions across the U.S. Competitive benefits are provided, fostering an inclusive work environment.

Qualifications

• Experience with document control processes and systems.
• 3 years of relevant experience or 5 years in lieu of degree.
• Knowledge of construction documents and record retention policies.

Responsibilities

• Administers collection and authorization of documents.
• Maintains electronic project records.
• Performs audits of document controls processes.

Skills

Document control

Technical administrative support

Project controls

Engineering document management systems

Education

Associate's degree in relevant field

Tools

Document management systems

Job description

What We're Looking For

This is a full-time document controls position that is responsible for administering the document lifecycle for engineering and construction documents for projects with our client, Miami Dade Aviation Department’s (MDAD). Responsible for defining standards and workflows for document. Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability.

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

What You'll Do

• Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.
• Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
• Maintains the electronic project record files. Copies and scans documents as needed to perform distribution and storage duties.
• Prepares records for inactive storage according to the Records Retention Schedule.
• May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
• Performs and/or supports regular audits of document controls processes and procedures.
• Performs other duties as assigned.

What You'll Need

• Associate's degree in relevant field and 3 years of relevant experience, or
• In lieu of degree, 5 years project controls, document control, and/or technical administrative support experience

What We Prefer

• Knowledge and experience with engineering document control management systems.
• CSI Construction Documents Technologist (CDT) or equivalent.

Additional Information

Benefits information is available in the HNTB Total Rewards program. Equality and opportunity information is available in the Equal Opportunity Employer/Disability/Veteran policy. Visa sponsorship is not available for this position.

Location: Miami, FL

NOTICE TO THIRD-PARTY AGENCIES: HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.