Senior Document Control Engineer

Oracle Corporation; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Oracle Corporation in Nashville seeks a document control professional to set up and maintain control systems for all project documents, ensuring current versions are used across multidisciplinary teams. You will generate reports, support deadlines, and train users on the implemented systems.

Requirements include 2+ years in document control, proficiency with MS Office and SharePoint, and experience with Procore/Aconex. This role offers ongoing skills development within a global company.

Qualifications

• High School Diploma or GED required.
• 2+ years of Document Control experience, preferably supporting construction, engineering, industrial, infrastructure, or data center projects.
• Experience working with document management systems and electronic filing platforms.
• Strong proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and SharePoint.
• Excellent organizational, communication, and time management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced project environment.
• Ability to work independently while supporting a multidisciplinary project team.

Responsibilities

• Overall responsibility for setting up, managing and maintaining the document control systems for all historical, incoming and outgoing documents in support of the project.
• Track document revisions and ensure project teams are working from the most current approved versions.
• Generate periodic document control reports, including tracking of pending documents and critical deadlines.
• Coordinate with contractors, vendors, and multidisciplinary teams to ensure efficient document flow and communication.
• Reviewing documents for accuracy and completeness.
• Ensuring that contract requirements are met.
• Ensuring documents meet standards for production.
• Subject Matter Expert for the document control systems implemented.
• Assuring project participants are trained in practical application of systems.
• Collaborate with engineering and project management teams to support project execution.
• General administrative responsibilities within the document control function including data entry, providing training of new users, and maintaining internal process documentation.

Skills

Document Control

Records Management

Construction Documentation

Engineering Drawings

RFIs & Submittals

Revision Control

Project Administration

Data Management

Quality Documentation

Microsoft Office

SharePoint

Procore

Aconex

Bluebeam

Attention to Detail

Organization & Prioritization

Team Collaboration

Education

Bachelor’s Degree in related field

Tools

Procore

Aconex

Autodesk Construction Cloud

Bluebeam

SharePoint

JIRA

Job description

Key Responsibilities

• Overall responsibility for setting up, managing and maintaining the document control systems for all historical, incoming and outgoing documents in support of the project.
• Track document revisions and ensure project teams are working from the most current approved versions.
• Generate periodic document control reports, including tracking of pending documents and critical deadlines.
• Coordinate with contractors, vendors, and multidisciplinary teams to ensure efficient document flow and communication.
• Reviewing documents for accuracy and completeness.
• Ensuring that contract requirements are met.
• Ensuring documents meet standards for production.
• Subject Matter Expert for the document control systems implemented.
• Assuring project participants are trained in practical application of systems.

• Collaborate with engineering and project management teams to support project execution.

• General administrative responsibilities within the document control function including data entry, providing training of new users, and maintaining internal process documentation.

Join us and we will assist you in continuing the development of your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.

Internal Responsibilities

Required Qualifications

• High School Diploma or GED required.
• 2+ years of Document Control experience, preferably supporting construction, engineering, industrial, infrastructure, or data center projects.
• Experience working with document management systems and electronic filing platforms.
• Strong proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and SharePoint.
• Excellent organizational, communication, and time management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced project environment.
• Ability to work independently while supporting a multidisciplinary project team.

Preferred Qualifications

• Bachelor’s Degree in related field.
• Previous experience supporting large-scale construction or data center projects.
• Experience with project management and document control platforms such as Procore, Aconex, Autodesk Construction Cloud, Bluebeam, SharePoint, JIRA, or similar systems.
• Understanding of engineering drawings, specifications, submittals, RFIs, and construction documentation processes.
• Experience supporting project turnover and closeout activities.

Key Skills

• Document Control
• Records Management
• Construction Documentation
• Engineering Drawings
• RFIs & Submittals
• Revision Control
• Project Administration
• Data Management
• Quality Documentation
• Microsoft Office
• SharePoint
• Procore
• Aconex
• Bluebeam
• Attention to Detail
• Organization & Prioritization
• Team Collaboration

External Responsibilities

Required Qualifications

• High School Diploma or GED required.
• 2+ years of Document Control experience, preferably supporting construction, engineering, industrial, infrastructure, or data center projects.