Document Controls Specialist

KEITH; Florida; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

100% Paid Medical, Dental, and Vision

401K - 100% Vested on Day 1 of contrib

Paid Parental leave and Life Insurance

PTO, Holidays, and more

Job summary

KEITH is seeking a seasoned Document Controls Specialist to support a major construction management project in Belle Glade, Florida. The role oversees the project’s document control processes, ensuring accurate maintenance, distribution, and archival of all documentation throughout the lifecycle.

The ideal candidate will be highly organized, detail-oriented, and experienced in large capital projects, collaborating with project managers, engineers, contractors, owners, and stakeholders to

Qualifications

• Experience supporting engineering or capital project documentation.
• Strong knowledge of records management and quality systems.
• Proficiency with electronic document management systems.

Responsibilities

• Manage all project documentation including drawings, specifications, RFIs, submittals, contracts, meeting minutes, change orders, correspondence, reports, and other project records.
• Administer and maintain the EDMS, ensuring documents are properly indexed, version-controlled, and distributed.
• Establish and enforce document control procedures per project standards and client requirements.
• Review incoming and outgoing documentation for accuracy, completeness, and compliance with document control protocols.
• Coordinate document transmittals between owner, design team, contractors, subcontractors, and other stakeholders.
• Maintain revision status of drawings, technical documents, and construction records.
• Track document workflows to ensure timely review, approval, and distribution; prepare logs and reporting metrics.
• Assist leadership with audits, QA reviews, and regulatory activities.
• Coordinate project closeout documentation (turnover packages, as-bills, O&M manuals, warranties).
• Identify opportunities to improve document control processes and mentor junior staff.

Skills

Attention to detail

Project coordination

Communication skills

Organizational skills

Education

Associate's/Bachelor's degree in related field

Tools

Microsoft Office

EDMS

Microsoft Teams

Job description

Location: Belle Glade, FL

Document Controls Specialist

KEITH is seeking an experienced Document Controls Specialist to support a major construction management project in Belle Glade, Florida. This position is responsible for overseeing the project's document control processes, ensuring all engineering, construction, contractual, and project documentation is accurately maintained, distributed, and archived throughout the project lifecycle. The ideal candidate is highly organized, detail-oriented, and experienced working on large capital construction projects. This individual will collaborate closely with project managers, engineers, contractors, owners, and other project stakeholders to maintain document integrity, support project compliance, and ensure timely information flow across the project team.

Responsibilities

• Manage all project documentation including drawings, specifications, RFIs, submittals, contracts, meeting minutes, change orders, correspondence, reports, and other project records.
• Administer and maintain the project's electronic document management system (EDMS), ensuring documents are properly indexed, version-controlled, and distributed.
• Establish and enforce document control procedures in accordance with project standards and client requirements.
• Review incoming and outgoing documentation for accuracy, completeness, and compliance with established document control protocols.
• Coordinate document transmittals between the owner, design team, contractors, subcontractors, and other project stakeholders.
• Maintain current revision status of engineering drawings, technical documents, and construction records.
• Track document workflows to ensure timely review, approval, and distribution.Prepare and maintain document logs, registers, and reporting metrics to support project management and client reporting.
• Assist project leadership with audits, quality assurance reviews, and regulatory compliance activities.
• Coordinate project closeout documentation, including turnover packages, as-built drawings, operations and maintenance manuals, warranties, and final records.
• Identify opportunities to improve document control processes and implement best practices to increase efficiency and accuracy.
• Mentor and provide guidance to junior document control staff as needed.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Construction Management, Engineering Technology, or a related field preferred.
• Document controls experience supporting engineering, construction, infrastructure, or capital improvement projects.
• Experience supporting large, complex construction management projects.
• Strong knowledge of document control principles, records management, and quality management systems.
• Experience with electronic document management systems.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize multiple assignments while meeting strict deadlines.
• Experience working in a collaborative, fast-paced project environment.

Why Join KEITH?

• Collaborative and growth-focused work environment.
• Opportunity to work on diverse and impactful projects.
• Competitive salary and comprehensive benefits package.
• Professional development and continuing education support

We offer competitive benefits, including:

• 100% PAID Medical, Dental, and Vision
• Employer matched 401K - 100% Vested on Day 1 of contribution!!!
• Paid Parental leave and Life Insurance
• PTO, Holidays, and more!