Document Controls Lead (Kissimmee)

WSP Global Inc.; Orlando (FL); Presencial; USD 95 000 - 125 000; Tempo integral

Resumo da oferta

WSP Global Inc. in Orlando, FL, seeks a Document Control Lead to support the Project Controls team on a Kissimmee client site. You will manage EDMS, lead a documents team, and ensure compliance with QA and contractual requirements.

The role requires 7–10 years in document control on design/construction projects, proficiency with SharePoint/Procore/Bluebeam, and strong communication and training skills to improve productivity.

Qualificações

• Bachelor's degree or equivalent
• 7–10 years of Document Control experience on design, construction or similar projects
• Experience implementing document management systems for large/mega programs
• Experience with EDMS and document control processes
• Strong knowledge of MS Office applications and SharePoint

Responsabilidades

• Influence the project narrative to support vision and initiatives.
• Implement and manage document management systems for large programs.
• Set up and manage document management from inception to closeout.
• Monitor and manage the Electronic Document Management System(s).
• Develop and administer the Document Management Plan and Procedures.
• Provide training on Document Management Requirements and EDMS use.
• Ensure compliance with QA and contractual requirements.
• Produce progress reports and support timely processing of documentation.

Conhecimentos

Project controls

Documentation management

Communication

Leadership

Problem-solving

Formação académica

Bachelor's degree or equivalent

Ferramentas

SharePoint

Procore

Bluebeam

e-Builder

Aconex

Unifier

MS Office

Visio

Descrição da oferta de emprego

This Opportunity

WSP is seeking a Document Control Lead to join our Project Controls team in Orlando. This position is full time onsite role at our client site in Kissimmee.

Your Impact

Duties and Responsibilities:

• Influence the narrative by understanding what needs to be done to support the project vision and initiatives
• Experience in implementation of document management systems for large/mega programs in design/construction
• Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
• Monitor and Manage the Electronic Document Management System(s)
• Develop and administer theproject“Document Management Plan”
• Develop and administer Document Control Procedures and Training Guidelines
• Working knowledge and experience in SharePoint, Procore, Bluebeam software or equivalent.
• Work withProjectInformation ManagementSystemsTeam for access, security and troubleshooting.
• Knowledge of document management process and procedures and systems
• Manage and Work with Document Control Team Members.
• Perform reoccurring training on Document Management Requirements and EDMS use
• Implement efficient work-flow process, initiate and track document reviews
• Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.
• Process Incoming/Outgoing Transmittals and documentation
• Initiate and track reviews through Bluebeam Sessions
• Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
• Optimize Document Control productivity, efficiency, and service quality across all departments.
• Work with project department leads to ensure timely processing of documentation along with any future updates
• Produce progress reports as required

Who You Are

Minimum Requirements:

• Bachelor's degree or equivalent
• Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes.
• Experience in implementing document management systems and procedures for large and mega programs in construction.
• Working knowledgeand experienceof SharePoint, e-Builder, Aconex, Unifier, Procore, Bluebeam or equivalent.
• Advanced computer and word processing skills using MS Office applications including SharePoint
• Experience supervising and leading Document Control Team Members
• Excellent interpersonal, written and verbal communication skills
• Ability to coordinate several high-priority deadlines simultaneously
• Maintain confidentiality at all times
• Excellent written and verbal communication skills
• Technical knowledge of industry documents, records and data management systems
• Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies