Document Controls Manager

WSP Global Inc.; Austin (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

WSP Global Inc. is seeking a Document Control Manager to join our Project Controls team. This role supports multiple Texas/Louisiana/Arkansas locations and leads the Document Control function across design and construction phases.

The candidate will implement EDMS, manage document workflows, and train teams on procedures. Strong MS Office and SharePoint experience, plus leadership skills, are required to ensure QA and contractual compliance throughout projects.

Qualifications

• Bachelor's degree or equivalent.
• 7-10 years of Document Control experience on design/construction projects.
• Experience implementing document management systems for large programs.
• Advanced MS Office skills including SharePoint.

Responsibilities

• Influence project vision by defining document control needs.
• Set up and manage EDMS for large programs from inception to closeout.
• Monitor and administer EDMS platforms (SharePoint, Procore, etc.).
• Develop and administer the Document Management Plan and procedures.
• Produce progress reports on document control activities.

Skills

Document control

EDMS implementation

SharePoint

Team leadership

MS Office

Education

Bachelor's degree

Tools

SharePoint

Procore

Trimble

Aconex

Bluebeam

Job description

This Opportunity

WSP is seeking a Document Control Manager to join our Project Controls team. This role can be based out of any Texas/Louisiana/Arkansas WSP US location.

Your Impact

Duties and Responsibilities:

• Influence the narrative by understanding what needs to be done to support the project vision andinitiatives
• Experience in implementation of document management systems for large/mega programs in design/construction
• Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
• Monitor and Manage the Electronic Document Management System(s)
• Develop andadminister theproject“Document Management Plan”
• Develop and administer Document Control Procedures and Training Guidelines
• Working knowledge and experience in SharePoint, Procore, Trimble, Aconex, ACC, Bluebeam software or equivalent.
• Electronic Document Management Certifications.
• Work withProjectInformation ManagementSystemsTeam for access, security and troubleshooting.
• Knowledge of document management process and procedures and systems
• Perform reoccurring training on Document Management Requirements and EDMS use
• Implement efficient work-flow process, initiate and track document reviews
• Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.
• Process Incoming/Outgoing Transmittals and documentation
• Initiate and track reviews through Bluebeam Sessions
• Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
• Optimize Document Control productivity, efficiency, and service quality across all departments.
• Work with project department leads to ensure timely processing of documentation along with any future updates
• Produce progress reports as required

Who You Are

Minimum Requirements:

• Bachelor's degree or equivalent
• Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes.
• Experience in implementing document management systems and procedures for large and mega programs in construction.
• Advanced computer and word processing skills using MS Office applications including SharePoint
• Experience supervising and leading Document Control Team Members
• Excellent interpersonal, written and verbal communication skills
• Ability to coordinate several high-priority deadlines simultaneously
• Maintain confidentiality at all times
• Excellent written and verbal communication skills
• Technical knowledge of industry documents, records and data management systems
• Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures