Document Controls Manager

WSP in the U.S.; San Antonio (TX); On-site; USD 85,000 - 135,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Disability benefits

Life insurance

Retirement savings

Job summary

WSP seeks a Document Control Manager to join our Project Controls team. The role can be based out of any Texas/Louisiana/Arkansas WSP US location.

The position emphasizes implementing and managing electronic document management systems (EDMS) for large programs, developing project document control plans, and training teams to ensure QA and contractual compliance.

Qualifications

• Bachelor's degree or equivalent.
• Experience implementing document management systems for large/mega programs in design/construction.
• Experience setting up EDMS and managing from inception to closeout.

Responsibilities

• Influence project vision and initiatives through document control support.
• Implement and monitor EDMS, ensure compliant recordkeeping.
• Develop and administer Document Management Plan and Procedures.
• Provide training on Document Management Requirements and EDMS use.
• Retrieve, upload, and manage documents and transmittals in EDMS.

Skills

Document control

Project coordination

Training & mentoring

Interpersonal communication

Attention to confidentiality

Education

Bachelor's degree or equivalent

Tools

SharePoint

Procore

Trimble

Aconex

Bluebeam

ACC

MS Office (Word, Excel, PowerPoint, Visio)

EDMS software

Job description

WSP is seeking a Document Control Manager to join our Project Controls team. This role can be based out of any Texas/Louisiana/Arkansas WSP US location.

Job Description

WSP is seeking a Document Control Manager to join our Project Controls team. This role can be based out of any Texas/Louisiana/Arkansas WSP US location.

Your Impact

Duties and Responsibilities:

• Influence the narrative by understanding what needs to be done to support the project vision and initiatives
• Experience in implementation of document management systems for large/mega programs in design/construction
• Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
• Monitor and Manage the Electronic Document Management System(s)
• Develop and administer the project "Document Management Plan"
• Develop and administer Document Control Procedures and Training Guidelines
• Working knowledge and experience in SharePoint, Procore, Trimble, Aconex, ACC, Bluebeam software or equivalent.
• Electronic Document Management Certifications.
• Work with Project Information Management Systems Team for access, security and troubleshooting.
• Knowledge of document management process and procedures and systems
• Perform reoccurring training on Document Management Requirements and EDMS use
• Implement efficient work-flow process, initiate and track document reviews
• Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.
• Process Incoming/Outgoing Transmittals and documentation
• Initiate and track reviews through Bluebeam Sessions
• Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
• Optimize Document Control productivity, efficiency, and service quality across all departments.
• Work with project department leads to ensure timely processing of documentation along with any future updates
• Produce progress reports as required

Who You Are

Minimum Requirements:

• Bachelor's degree or equivalent
• Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes.
• Experience in implementing document management systems and procedures for large and mega programs in construction.
• Advanced computer and word processing skills using MS Office applications including SharePoint
• Experience supervising and leading Document Control Team Members
• Excellent interpersonal, written and verbal communication skills
• Ability to coordinate several high-priority deadlines simultaneously
• Maintain confidentiality at all times
• Excellent written and verbal communication skills
• Technical knowledge of industry documents, records and data management systems
• Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.