Document Controls Specialist

WSP Global Inc.; Tulsa (OK); Hybrid; USD 50,000 - 70,000; Full time

Job summary

WSP Global Inc. is seeking a Document Control Specialist to join the Project Controls team in a hybrid role in Tulsa, OK.

You will support the Document Control Manager and team, ensuring a robust EDMS for contract and project documents, and uphold policies and procedures. The role requires 3–5 years in document control within engineering or construction, strong organizational skills, and proficiency with Microsoft Office, SharePoint, and Bluebeam.

Qualifications

• Bachelor's degree or equivalent experience required.
• 3-5 years of project experience in a Document Control or similar role.
• Experience with Microsoft Office required; SharePoint/Bluebeam/Microsoft 365 preferred.
• Strong organization, coordination and prioritizing skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and uphold safety policies.

Responsibilities

• Support the Document Control Manager and team to maintain the document management system.
• Ensure policies and procedures are followed within project documents.
• Help implement efficient workflows and monitor daily activity.
• Work with EDMS and related document processes across projects.
• Maintain document naming conventions, numbering, and distribution.
• Process incoming/outgoing documentation to meet contractual requirements.
• Coordinate with project leads for timely document processing.

Skills

Excellent organization

Reading comprehension

Customer service

Team collaboration

Attention to detail

Problem solving

Education

Bachelor's Degree or equivalent experience

Tools

Microsoft Office

SharePoint

Bluebeam

Microsoft 365

Job description

This Opportunity

WSP is seeking a Document Control Specialist to join our Project Controls team. This will be a hybrid position in Tulsa, OK.

Your Impact

Duties and Responsibilities:

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
• Help implement an efficient work-flow process, monitor daily activity, and implement modifications.
• Workwithin the existing Electronic Document Management System (EDMS).
• Knowledge of document management process, procedures, and systems.
• Provide DocumentManagementsupportto the entire project team.
• Retrieve files, Upload /Download files,Manage Document Naming Convention, numbering, assigning, and distribution.
• Process Incoming/Outgoingdocumentation. Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
• Familiarwith the Submittal and RFI Packages Procedure and Processes.
• Work with projectdepartment leads to ensure timely processing of documentation.

Who YouAre

Minimum Qualifications:

• Bachelor's Degree orequivalent experience
• 3-5 years of project experience in a Document Control or similar role,working in the engineering/construction sector.
• Must have experience with Microsoft Office
• Experience with SharePoint, Bluebeam and Microsoft 365 is preferred.
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Exhibit good problem solving skills and superior attention to details.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
• Ability to work in a team or independently in a multi-disciplinary team environment.
• Maintain confidentiality at all times.
• Proven track record of upholding workplace safety and ability to abide by WSP's health, safety and drug/alcohol and harassment policies.

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