Document Controls Lead (Kissimmee)

WSP in the U.S.; Orlando (FL); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Retirement savings

Job summary

WSP USA seeks a Document Control Lead to join our Project Controls team in Orlando, with a full-time onsite role at a Kissimmee client site. You will manage EDMS, develop the Document Management Plan, and lead the Document Control team through inception to project closeout.

The ideal candidate has 7–10 years of document control experience on design/construction projects and strong proficiency with SharePoint, Procore, and Bluebeam, plus excellent communication and leadership abilities.

Qualifications

• Bachelor's degree or equivalent.
• 7-10 years of Document Control experience on design, construction or similar projects including startup and closeout.
• Experience implementing document management systems and procedures for large/mega programs in construction.
• Working knowledge of SharePoint, e-Builder, Aconex, Unifier, Procore, Bluebeam or equivalents.
• Advanced computer and MS Office skills including SharePoint.
• Experience supervising and leading Document Control Team Members.
• Excellent written and verbal communication skills.
• Ability to coordinate multiple high-priority deadlines simultaneously.
• Maintain confidentiality at all times.

Responsibilities

• Influence the narrative by understanding what needs to be done to support the project vision and initiatives.
• Implement and monitor EDMS for large programs, manage from inception to closeout.
• Develop and administer the project Document Management Plan and Document Control Procedures.
• Train and lead Document Control Team Members; manage access and security.
• Coordinate document reviews, transmittals, and naming conventions; track progress with EDMS.
• Produce progress reports and ensure QA and contractual compliance.
• Optimize document control productivity and service quality across departments.

Skills

Interpersonal communication

Verbal communication

Written communication

Deadline management

Confidentiality

Education

Bachelor's degree or equivalent

Tools

SharePoint

e-Builder

Aconex

Unifier

Procore

Bluebeam

Job description

This Opportunity

WSP is seeking a Document Control Lead to join our Project Controls team in Orlando.

Full time onsite role at our client site in Kissimmee.

Your Impact

• Influence the narrative by understanding what needs to be done to support the project vision and initiatives
• Experience in implementation of document management systems for large/mega programs in design/construction
• Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
• Monitor and Manage the Electronic Document Management System(s)
• Develop and administer the project “Document Management Plan”
• Develop and administer Document Control Procedures and Training Guidelines
• Working knowledge and experience in SharePoint, Procore, Bluebeam software or equivalent.
• Work with Project Information Management Systems Team for access, security and troubleshooting.
• Knowledge of document management process and procedures and systems
• Manage and Work with Document Control Team Members.
• Perform reoccurring training on Document Management Requirements and EDMS use
• Implement efficient work‑flow process, initiate and track document reviews
• Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.
• Process Incoming/Outgoing Transmittals and documentation
• Initiate and track reviews through Bluebeam Sessions
• Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
• Optimize Document Control productivity, efficiency, and service quality across all departments.
• Work with project department leads to ensure timely processing of documentation along with any future updates
• Produce progress reports as required

Who You Are

Minimum Requirements

• Bachelor's degree or equivalent
• Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start‑up and closeout processes.
• Experience in implementing document management systems and procedures for large and mega programs in construction.
• Working knowledge and experience of SharePoint, e-Builder, Aconex, Unifier, Procore, Bluebeam or equivalent.
• Advanced computer and word processing skills using MS Office applications including SharePoint
• Experience supervising and leading Document Control Team Members
• Excellent interpersonal, written and verbal communication skills
• Ability to coordinate several high‑priority deadlines simultaneously
• Maintain confidentiality at all times
• Excellent written and verbal communication skills
• Technical knowledge of industry documents, records and data management systems
• Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
• Exercise responsible and ethical decision‑making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies

About WSP

ABOUT US

WSP USA is the U.S. operating company of WSP, one of the world’s leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES: WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.