Document Control Specialist

Workrise; Salt Lake City (UT); Hybrid; USD 50,000 - 80,000; Full time

Job summary

An innovative firm is seeking a Document Control Specialist to manage critical documentation processes in a dynamic project environment. This role is essential for ensuring that all documents meet project requirements and adhere to company policies. The ideal candidate will have a strong background in document management within the oil and gas sector, demonstrating exceptional organizational and customer service skills. With opportunities for professional growth, this position offers a chance to contribute to significant projects while working in a hybrid schedule. Join a team that values efficiency and quality in every detail.

Qualifications

• 4 years of document control experience in oil and gas industry.
• Quality or Lean Management certification preferred.

Responsibilities

• Manage document control processes for project compliance.
• Train team members and contractors on document management.

Skills

Organizational Skills

Customer Service Skills

Time Management

Attention to Detail

Multi-tasking

Education

High School Diploma or GED

Associated Degree

Tools

Aconex Document Management System

Microsoft Office (Word, Excel, Teams, Outlook)

Job description

Workrise Salt Lake City Metropolitan Area

Document Control Specialist

4 days ago Be among the first 25 applicants

Job type: Temporary (04/28/2025 to 04/27/2026)

Location: Salt Lake City, UT

Schedule: Monday - Friday (Hybrid: Tuesday - Thursday IN OFFICE and Monday & Friday can be REMOTE)

Summary

The Document Controls Specialist III is responsible for carrying out the DC processes to support the document control objectives. This is a project-centric role with the projects varying in size and scope.

Job Duties

• Excellent organizational, customer service, and time management skills, with a strong attention to detail, completeness, and accuracy.
• Strong customer service skills with the ability to comply with company procedures.
• Ability to work in a fast-paced environment with the ability to multi-task.
• Verifies documents and deliverables conform to project contract requirements, project procedures and company policy.
• Executes within the Document Management system the daily activities of respective technical areas.
• Processing the latest version of a document (reviewed and/or ready for issuance) to ensure the latest approved revision of documents is available and used by project personnel.
• Controls the issuance and release of documents including drawings, parts, specifications, etc. per company procedure.
• Communicates with document originators and engineering personnel to resolve discrepancies and compile required changes to documents. Maintaining close relationships with the project team members ensuring support is available.
• Works together with contractors and supplier counterpart(s) to train, guide and ensure document managements’ objectives are met.
• Carries out project close-out activities and ensures handover to business partners, ensuring the accuracy and quality of the final turnover.
• Identify opportunities within document management to integrate effective workflow processes to aid the efficiency of the project team.
• Trains others, both the internal project team members and external contractors or suppliers.
• The capability to reprioritize as needed, when required.
• Ability to travel up to 15% of the time.
• Assist with other duties as assigned.

Required Qualifications:

• High School Diploma or GED
• Four (4) years’ experience performing document control/management in the oil and gas industry, preferably with an owner/operator or an EPC (Engineering / Procurement / Construction) organization.
• Quality or Lean Management certification (e.g., ISO-9001, Six Sigma, PMP).
• Aconex Accreditation – Professional Level
• Proficiency in Microsoft Office applications (Word, Excel, Teams, and Outlook as a minimum) with other PC skills.
• In-depth experience with engineering documentation and procedural materials for internal company use.
• Audits the contractors and/or suppliers’ document management activities within Aconex to ensure adherence to the projects document control procedures.
• As part of the process, audit our vendors’ document management submittals, ensuring adherence to the projects document control procedures.
• Has an extensive knowledge of Oracle’s Aconex Document Management System (Modules / Tasks, Documents, Mail, Packages, Tenders, Workflows, Directory and Set-up) and support the Document Control processes associated within a project, ensuring the data integrity of the Aconex system.
• Demonstrates an eye for business due to exposure to business-related activities, e.g., accounting, financing, purchasing, contracts.
• Experience working in regulated environment regarding PHMSA, FERC, DOT, BESE, PSM, etc.
• This is a project-centric position that follows detailed work instructions.
• Should not be afraid to ask questions.
• Should be hungry to learn.
• Must be professional.
• Should be stable and reliable.
• Should have the ability to take the initiative to complete tasks.

Preferred Qualifications

• Associated Degree preferred.
• Advanced Excel skills preferred.

Seniority level

Associate

Employment type

Temporary

Job function

Administrative

Industries

Oil and Gas