Document Controller

Spencer Ogden; Panama City (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Panama City, Florida, is looking for a Document Controller to manage and ensure the accuracy of project documentation throughout its lifecycle. This mid-senior level position requires strong organizational skills, a keen attention to detail, and experience in chemical or EPC project environments. The Document Controller will manage document workflows, support audits, and maintain control logs. Proficiency in Microsoft Access and SharePoint is essential for this contract role.

Qualifications

• Experience in chemical plant or EPC project environments.
• Understanding of IFA and IFB document phases.
• Exceptional time management and multitasking skills.

Responsibilities

• Manage and archive all project documentation.
• Control document flow and ensure accuracy.
• Coordinate workflows with project teams.

Skills

Organizational skills

Attention to detail

Document management systems

Communication skills

Tools

Microsoft Access

SharePoint

Job description

Position Overview

We are seeking a highly organized and detail-oriented Document Controller to support engineering, procurement, and construction (EPC) and chemical industry projects. This role is responsible for managing the flow, accuracy, and integrity of project documentation throughout the project lifecycle. Success in this position requires strong organizational skills, attention to detail, and experience working in structured, document-heavy project environments.

Key Responsibilities

• Manage, track, distribute, and archive all project documentation in accordance with established procedures
• Control incoming and outgoing documents, ensuring accuracy, completeness, and timely distribution
• Maintain document control logs and databases using document management systems such as Microsoft Access, SharePoint, or similar platforms
• Ensure proper handling and understanding of IFA (Issued for Approval) and IFB (Issued for Bid) documentation
• Coordinate document workflows with engineering, procurement, construction, and project teams
• Enforce document naming conventions, revision control, and approval processes
• Support audits, turnover packages, and project closeout documentation

Required Qualifications & Experience

• Prior experience working in chemical plant or EPC project environments
• Strong understanding of IFA and IFB document phases
• Exceptional organizational and time management skills with the ability to manage multiple priorities
• High level of attention to detail and accuracy
• Proficiency with Microsoft Access, SharePoint, and document management systems
• Strong written and verbal communication skills
• Ability to work effectively across multidisciplinary project teams

Preferred Attributes

• Ability to work independently and adapt to changing project demands
• Proactive, detail-oriented, and deadline-driven approach
• Experience supporting large-scale industrial or capital projects

Seniority level

Mid-Senior level

Employment type

Contract

Job function

Administrative

Industries

Chemical Manufacturing