Document Controller

Petroplan; Corpus Christi (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Petroplan is seeking an experienced Document Controller to support refinery capital projects and engineering teams. This role manages engineering, procurement, construction, commissioning, and turnover documentation while ensuring compliance with project procedures and document control standards in a fast-paced environment.

The ideal candidate has 5+ years of document control experience in refining or heavy industrial settings, strong SharePoint and MS Office skills, and a proven track record

Qualifications

• 5+ years of Document Control experience in capital projects, engineering, construction, or industrial ops.
• Experience in refining, petrochemical, chemical, oil & gas, LNG, or heavy industrial environments.
• Proficiency with SharePoint and MS Office Suite.
• Strong understanding of engineering and construction document processes.
• Experience managing large volumes of controlled documents and deliverables.

Responsibilities

• Manage and maintain project documentation lifecycle from design through turnover and closeout.
• Control engineering and construction documents (drawings, specs, P&IDs, RFIs, submittals, QAQCs, turnover dossiers, vendor docs).
• Process transmittals, track revisions, maintain registers, ensure version control.
• Coordinate with engineering, PM, construction, procurement, and commissioning to ensure timely distribution and retrieval.
• Monitor status, deliverables, and deadlines; provide regular reporting to stakeholders.
• Support turnover and handover by organizing and validating records packages for operations and maintenance.

Skills

Attention to detail

Strong organization

Stakeholder coordination

Fast-paced environment

Engineering/document control knowledge

Tools

SharePoint

Microsoft Excel

Outlook

Bluebeam Revu

Job description

We are seeking an experienced Document Controller to support refinery capital projects and engineering teams. This role is responsible for managing engineering, procurement, construction, commissioning, and turnover documentation while ensuring compliance with project procedures and document control standards. The ideal candidate will have a strong background supporting capital projects in refining, petrochemical, chemical, or industrial environments.

Key Responsibilities

• Manage and maintain project documentation throughout the lifecycle of capital projects, from design through turnover and closeout.
• Control engineering and construction documents including drawings, specifications, P&IDs, RFIs, submittals, technical queries, work packages, turnover dossiers, and vendor documentation.
• Process document transmittals, track revisions, maintain document registers, and ensure accurate version control.
• Coordinate with engineering, project management, construction, procurement, and commissioning teams to ensure timely document distribution and retrieval.
• Monitor document status, deliverables, and project deadlines, providing regular reporting to project stakeholders.
• Support turnover and handover activities by organizing and validating records packages for operations and maintenance teams.
• Ensure compliance with company document management procedures, quality requirements, and records retention policies.
• Assist with audits and quality reviews related to project documentation.

Required Qualifications

• Minimum 5 years of Document Control experience supporting capital projects, engineering, construction, or industrial operations.
• Experience within refining, petrochemical, chemical, oil & gas, LNG, or heavy industrial environments.
• Proficiency with SharePoint.
• Strong understanding of engineering and construction documentation processes.
• Experience managing large volumes of controlled documents and project deliverables.
• Proficiency with Microsoft Office Suite, including Excel and Outlook.
• Strong organizational skills with exceptional attention to detail.
• Ability to work effectively in a fast-paced project environment with multiple stakeholders.

Preferred Qualifications

• Experience supporting refinery capital projects.
• Experience using Bluebeam Revu.
• Exposure to commissioning, turnover, and project closeout activities.