Senior Document Control Lead - Capital Projects

Ellaway Blues Consulting; Town of Texas (WI); On-site; USD 70,000 - 100,000; Full time

Job summary

Ellaway Blues Consulting is seeking an experienced Document Control Specialist to support document management for a portfolio of major capital projects in the United States. The role ensures consistent control standards, reliable project records, and efficient handling of technical documentation through design, procurement, construction, and turnover phases.

The successful candidate will work with engineering, procurement, construction, commissioning, and project controls teams to maintain

Qualifications

• Requires a bachelor’s degree or equivalent experience.
• Minimum five years of document control in major capital projects or similar environments.
• Proficient with EDM platforms (Aconex, Procore, SharePoint) and document workflows.
• Strong accuracy, traceability, and ability to manage large volumes of documents.

Responsibilities

• Maintain document management procedures and governance standards.
• Manage file naming, numbering, revision tracking, approvals, distribution, and audit history.
• Support electronic document management platforms to keep information secure and retrievable.
• Coordinate with engineering, procurement, construction, commissioning, and project controls on submissions and releases.
• Control technical drawings, specifications, vendor submittals, correspondence, and reports.
• Review documents for completeness, classification, revision status, and compliance.
• Support governance requirements related to project records and information management.
• Coordinate closeout documentation, turnover packages, as-built information, and retention needs.
• Guide project personnel on document control procedures and systems.
• Identify gaps and suggest improvements to workflows and practices.
• Track status, outstanding actions, workflow progress, and information-management risks.

Skills

Document control

Electronic document management systems

Attention to detail

Organizational skills

Cross-functional communication

Education

Bachelor’s degree or equivalent experience

Tools

Aconex

Procore

SharePoint

Job description

Ellaway Blues Consulting is seeking an experienced Document Control Specialist to support document management for a portfolio of major capital projects in the United States. The role ensures consistent control standards, reliable project records, and efficient handling of technical documentation through design, procurement, construction, and turnover phases.

The successful candidate will work with engineering, procurement, construction, commissioning, and project controls teams to maintain