Senior Document Controller

Insight Global; Houston (TX); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

401k with employer matching

Paid time off

Job summary

Insight Global is seeking a Senior Document Controller for a company in the offshore energy sector. The role oversees the daily processing of engineering and supplier documentation, including creation, release, transmittal, and revision, in line with procedures.

Key duties include maintaining the Master Document Register and Distribution Matrix, transmitting files through project systems, updating metadata, resolving issues, and mentoring junior staff.

Qualifications

• 5-10 years of experience as a Document Controller in an EPC environment.
• Proficiency with document management systems such as Documentum, SmartPlant Foundation, Aconex, Supplier Exchange.
• Ability to develop and modify spreadsheets in Excel and extract data from databases.
• Proficiency with PDF automation tools such as Bluebeam and Adobe Acrobat Pro.
• Familiarity with MS Teams/WebEx/GoTo Meeting for remote collaboration.

Responsibilities

• Create document placeholders per standard numbering procedures and perform quality checks.
• Maintain the Master Document Register and Document Distribution Matrix.
• Transmit documentation via company and project-specific systems.
• Update metadata across platforms and resolve document control issues.
• Mentor junior staff and support special projects such as system testing and training initiatives.

Skills

Document control

Excel data extraction

PDF automation

Remote collaboration tools

Quality control

Tools

Documentum

SmartPlant Foundation

Aconex

Supplier Exchange

Job description

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Must haves/Job Description:

Insight Global is seeking a Senior Document Controller to join the team for a company in the offshore energy industry. The Senior Document Controller oversees the daily processing of engineering and supplier documentation—including creation, release, transmittal, and revision—in alignment with Department Work Instructions and contractual obligations. Acting as a subject matter expert, this role manages integrated applications and workflows for document approval, control, and storage, ensuring compliance with client requirements and internal standards. Responsibilities include creating document placeholders per standard numbering procedures, performing quality checks, maintaining the Master Document Register and Document Distribution Matrix, and transmitting documentation via company and project-specific systems. The role also handles inbound client and supplier documentation, updates metadata across platforms, resolves document control issues independently, and communicates requirements to third parties. Additional duties may include mentoring junior staff, coordinating coverage during absences, and supporting special projects such as system testing and corporate training initiatives.

Required Skills & Experience

• 5-10 years of experience as a Document Controller in Engineering, Procurement, and Construction (EPC) environment
• Proficiency in industry-standard document management and exchange systems such as Documentum, SmartPlant Foundation, Aconex, Supplier Exchange, etc.
• Ability to develop and modify spreadsheets using Excel, and extract raw data from databases to reformat in Excel.
• Proficiency with PDF automation tools such as Bluebeam and Adobe Acrobat Professional.
• Proficiency using remote collaboration tools such as MS Teams, WebEx, GoTo Meeting, etc.
• Familiarity with typical engineering and supplier documentation types, terminology, processes, lifecycle steps, quality controls, and workflows.