Document Management Lead

Katalyst-Healthcares-; Midland (TX); On-site; USD 120,000 - 190,000; Full time

Job summary

Katalyst-Healthcares- is seeking an experienced Document Management Lead with 12+ years of expertise in document control, information management, and project documentation within the Oil & Gas industry. The role focuses on leading end-to-end activities, ensuring global standards, and engaging stakeholders across EPC projects.

Ideal candidates bring strong leadership, EDMS proficiency (OpenText, Aconex, SharePoint), SQL/Power BI skills, and a track record of driving digital transformation and

Qualifications

• 12+ years in Document Control or Information Management for Oil & Gas.
• Experience with engineering/EPC projects and global document standards.
• Hands-on with EDMS platforms (OpenText, Aconex, SharePoint).
• Strong SQL, Power BI, MS Access and advanced reporting skills.
• Excellent stakeholder engagement, leadership, and communication.

Responsibilities

• Lead end-to-end document and information management across engineering and EPC projects.
• Ensure compliance with global standards, project procedures, and client requirements.
• Serve as primary contact for customers, contractors, and stakeholders.
• Manage document lifecycle: transmittals, metadata, revisions, approvals, handover, archiving.
• Lead document control teams across multiple locations.
• Develop dashboards, KPIs, and reports using Power BI, SQL, and MS Access.
• Manage quality requirements and delivery methods for greenfield/brownfield projects.
• Drive process improvements, workflow automation, and digital transformation initiatives.
• Support project audits, quality reviews, and information governance activities.

Skills

Leadership

Communication

Analytical thinking

Problem solving

Stakeholder engagement

Project management

Customer relationship management

Education

BE/B.Tech in Mechanical Engineering

Tools

OpenText

Aconex

SharePoint

SQL

Power BI

MS Access

Azure

Job description

Job Summary

We are seeking an experienced Document Management Lead with 12+ years of expertise in document control, information management, and project documentation within the Oil & Gas industry. The ideal candidate will have a strong background in engineering and EPC projects, document management systems, stakeholder engagement, team leadership, and compliance with global document control standards.

Key Responsibilities

• Lead end-to-end document and information management activities across engineering and EPC projects.
• Ensure compliance with global document control standards, project procedures, and client requirements.
• Serve as the primary point of contact for customers, contractors, and project stakeholders.
• Manage the complete document lifecycle, including transmittals, metadata, revisions, approvals, handover, and archiving.
• Lead, mentor, and coordinate document control teams across multiple locations.
• Develop project dashboards, KPIs, and reports using Power BI, SQL, and MS Access.
• Understand and manage document quality requirements and delivery methodologies for greenfield and brownfield projects.
• Drive process improvements, workflow automation, and digital transformation initiatives.
• Support project audits, quality reviews, and information governance activities.

Required Qualifications and Skills

• 12+ years of experience in Document Control or Information Management.
• Strong experience in Oil & Gas, refinery, petrochemical, or energy projects.
• Expertise in global document management standards and engineering documentation processes.
• Hands-on experience with EDMS platforms such as OpenText, Aconex, SharePoint, or other document management systems.
• Proficiency in SQL, Power BI, MS Access, and advanced reporting techniques.
• Strong customer relationship management and stakeholder engagement skills.
• Excellent leadership, communication, analytical, and problem-solving abilities.
• Education: BE/B. Tech in Mechanical Engineering or a related discipline.

Preferred Qualifications

• PMP certification.
• ISO 19650 certification or knowledge.
• Power BI, SQL, Azure, or Information Management certifications.