Document Control Specialist III

SBS Creatix, LLC; Decatur (IL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

SBS Creatix, a premier talent partner, seeks a Document Control Specialist III in Decatur, IL on a hybrid schedule, onsite Mon-Wed with remote Thu-Fri; fully remote considered for the right candidate. You will own the storage, tracking and archiving of project and company documents, ensuring lifecycle compliance and easy retrieval for engineering and design teams.

The role requires 5–7 years in document control or records management, with Autodesk Vault and SharePoint proficiency, and strong MS

Qualifications

• 5–7 years of experience in document control or records management.
• Proficient with Autodesk Vault and SharePoint.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Store, manage and track documents from intake through archive.
• Scan, image, organize and maintain documents per lifecycle procedures.
• Archive inactive records per retention schedule.
• Control document retrieval and tracking.
• Process RFIs from employees and clients and keep logs updated.
• Build new RFI templates as procedures change.
• Assist with project documents such as minutes, drawings, specs and approvals.
• Train employees on records management policies.

Skills

Documentation control

Records management

Education

Associate’s degree

Tools

Autodesk Vault

SharePoint

Microsoft Office

Job description

Document Control Specialist III

Location: Decatur, IL (hybrid; remote considered)

About the Role

Our client, a Fortune 500 organization, is looking for an experienced Document Control Specialist to support its engineering and design teams. You’ll own how project and company documents are stored, tracked, retrieved and archived, and you’ll be the go-to person for keeping records organized and compliant across their lifecycle.

This is a hybrid role. You’d be onsite in Decatur Monday through Wednesday and work from home Thursday and Friday. Fully remote candidates will be considered, but local candidates are preferred.

What You’ll Do

• Store, manage and track company documents from intake through archive
• Scan, image, organize and maintain documents according to document lifecycle procedures
• Archive inactive records following the records retention schedule
• Control document retrieval, which is a big part of the day-to-day
• Receive and process Requests for Information (RFIs) from employees and clients, and keep the tracking logs up to date
• Build new RFI templates as procedures change
• Help project managers create and maintain project documents such as meeting minutes, drawings, specifications and approvals
• Train employees on records management policies from time to time, covering documentation, retention, retrieval, destruction and disaster recovery
• Assist with file migrations and audits, and handle general admin tasks as needed

What You’ll Bring

• 5–7 years of experience in document control or records management
• Hands-on experience with Autodesk Vault
• Strong working knowledge of SharePoint
• Proficiency in Microsoft Office (Word, Excel, Outlook, etc.)

Nice to Have

• Local to the Decatur, IL area
• Experience supporting engineers or design teams
• Associate’s degree

About SBS Creatix

SBS Creatix has been a premier talent partner since 2003. We’re based in St. Louis and work with clients nationwide. We believe in real partnerships with our clients and our consultants. Here at SBS you’re part of a team, and you’ll get the professional support and attention you deserve. #SBSDifference