Document Control Specialist III

Envision; Decatur (IL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Envision in Decatur, IL seeks a Document Control Specialist III to manage and track company documents. You’ll work with Autodesk Vault, SharePoint, and MS Office to keep records current and accessible, supporting engineering, design, and project teams.

The role focuses on organization, version control, audits, and records management with a hybrid work model (3 days onsite / 2 days remote). 5–7 years of experience is preferred.

Qualifications

• 5-7 years of experience in document control or related field.
• Hands-on experience with Autodesk Vault, SharePoint, and Microsoft Office applications.
• Strong document management, organization, and administrative skills.

Responsibilities

• Store, organize, and track company documents per procedures.
• Manage engineering documents, drawings, revisions, and file versions with Autodesk Vault.
• Maintain documents using SharePoint and MS Office.
• Scan, upload, categorize, and archive electronic and physical records.
• Process and track RFIs and document requests; ensure timely access.

Skills

Autodesk Vault

Microsoft SharePoint

Microsoft Office

Document control

Tracking

Version control

Records management

Organization

Communication

Administrative

Tools

Autodesk Vault

Microsoft SharePoint

Microsoft Office

Job description

Job Title: Document Control Specialist III

Location:

Decatur, IL (Hybrid - 3 Days Onsite / 2 Days Remote)

Duration:

Contract-to-Hire (Extension or conversion possible)

Experience:

5-7 Years

Job Description

We are seeking an experienced Document Control Specialist III to manage, organize, maintain, and track company documents and records. The ideal candidate will have hands-on experience with Autodesk Vault, SharePoint, and Microsoft Office applications, along with strong document management and administrative support skills.

The candidate will support engineering, design, and project teams by ensuring documents are properly organized, maintained, updated, and easily accessible while following established document control procedures.

Key Responsibilities

• Store, manage, organize, and track company documents in accordance with established document control procedures.
• Use Autodesk Vault to manage engineering documents, drawings, revisions, and file versions.
• Maintain and organize documents using SharePoint and Microsoft Office applications.
• Scan, image, upload, classify, and maintain electronic and physical records.
• Manage document retrieval requests and ensure timely access to required documentation.
• Receive, process, and track Requests for Information (RFIs) using document tracking logs.
• Maintain project documentation, including meeting minutes, drawings, specifications, approvals, and related records.
• Archive inactive documents in accordance with company retention policies.
• Assist with document audits, file migrations, and records management activities.
• Support engineers, designers, project managers, and other internal stakeholders with documentation needs.
• Assist in developing document control templates and maintaining records management procedures.
• Perform general administrative and document management support tasks as required.

Required Skills

• Hands-on experience with Autodesk Vault.
• Experience with Microsoft SharePoint for document management and collaboration.
• Strong proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Knowledge of document control, document tracking, version control, and records management.
• Strong organizational, communication, and administrative skills.