Document Control Specialist

SBS Creatix; Decatur (IL); Hybrid; USD 25,000 - 39,000; Full time

Job summary

SBS Creatix in Decatur, IL seeks an administrative records specialist to store, organize, and retrieve company documents. You will scan, index, and maintain records, ensuring compliance with retention schedules and RFIs from staff and clients.

The role supports project managers by preparing meeting minutes, drawings, specifications, approvals, and related items, and may include training on records procedures. Hybrid onsite work is available, with preference for local candidates.

Qualifications

• SharePoint proficiency.
• Experience with Microsoft Office products.

Responsibilities

• Store, manage and track company documents.
• Scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, and archive inactive records in accordance with the records retention schedule.
• A large part of the job is to control the retrieval of documents.
• Receive and process Requests for Information (RFIs) from employees or clients and maintain the requests via tracking logs.
• As RFI procedures are updated, create new templates.
• Help project managers develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items.
• Periodically train employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
• Assist with file migrations and audits, and perform administrative tasks as needed.

Skills

Support role experience

Local to Decatur

Tools

SharePoint

Microsoft Office

Job description

Contract with likely extensions

Must-Have Skills

• SharePoint
• Microsoft Office products

Nice-to-Have Skills

• Local to Decatur
• Experience in a supportive role (ideally engineers and design teams)

Work Arrangement

Preference would be hybrid: Monday, Tuesday, and Wednesday onsite; work from home Thursday and Friday. This role can be remote, but local candidates are preferred.

Extension / Conversion

Extension is likely, assuming the work is good. Conversion is also possible if headcount is available.

Interview Process

One round via Teams call with the hiring manager and her admin.

Job Description

• Store, manage and track company documents.
• Scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, and archive inactive records in accordance with the records retention schedule.
• A large part of the job is to control the retrieval of documents.
• Receive and process Requests for Information (RFIs) from employees or clients and maintain the requests via tracking logs.
• As RFI procedures are updated, create new templates.
• Help project managers develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items.
• Periodically train employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
• Assist with file migrations and audits, and perform administrative tasks as needed.