Document Control Specialist

Innovative Control Solutions, Inc.; Tomball (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Innovative Control Solutions, Inc. in Tomball, TX is seeking a Document Control Specialist to organize and control technical documentation on-site. The role requires strict version control, coordination of approvals, and collaboration with engineers and quality staff to standardize practices.

You will ensure secure storage and timely retrieval while supporting audits and continuous process improvements. The ideal candidate has a strong background in documentation, experience with document

Qualifications

• Strong foundation in documentation practices and project documentation.
• Experience with document management systems and version control.
• Experience with retention schedules, secure storage, and retrieval.
• Attention to detail and ability to manage multiple document streams.

Responsibilities

• Organize, maintain, and control technical and project documentation.
• Receive, log, and ensure accurate version control of documents.
• Coordinate reviews, approvals, and distribution to teams and stakeholders.
• Monitor document workflows and support audits and quality checks.
• Collaborate with engineers, project managers, and quality staff.

Skills

Documentation practices

Document management systems

Records management

Quality control

Attention to detail

MS Office

PDF editors

Databases

Engineering/ERP awareness

Communication

Education

Associate or bachelor’s degree in a relevant field

Tools

MS Office

PDF editors

Databases

Engineering ERP systems

Job description

Company Description

Innovative Control Solutions, Inc. (ICS) is a premier control systems and power distribution center integration firm specializing in industrial automation and power technologies across diverse markets and applications. Founded in 1997, IC​S has grown into a highly experienced team with more than 550 years of combined industrial automation expertise and systems deployed in over 25 countries. The company focuses on cryogenic gas plants, petrochemical, commercial power, pulp and paper, mining, water treatment, burner/boiler applications, and chiller controls. IC​S is committed to delivering high‑quality automation solutions that increase efficiency and productivity while minimizing production disruption. The organization maintains a flawless safety record and emphasizes exceptional customer service and technical excellence.

Role Description

The Document Control Specialist is a full‑time, on‑site role located in Tomball, TX. This role is responsible for organizing, maintaining, and controlling technical and project documentation, including drawings, specifications, procedures, and records in accordance with company standards. Day‑to‑day activities include receiving and logging documents, ensuring accurate version control, performing document reviews for completeness and compliance, and coordinating approvals and distribution to internal teams and external stakeholders. The specialist will monitor document workflows, support audits and quality checks, and ensure secure storage and timely retrieval of records. Collaboration with engineers, project managers, and quality staff to standardize documentation practices and support continuous improvement in document management processes is a key part of the role.

Qualifications

• Strong foundation in documentation practices, including creating, organizing, and maintaining technical and project documents.
• Proficiency in document management systems and version control, with experience implementing structured document workflows.
• Experience in records management, including retention schedules, secure storage, and retrieval of electronic and physical records.
• Competence in document review and quality control to verify accuracy, consistency, and compliance with internal standards and client requirements.
• Attention to detail, strong organizational skills, and the ability to manage multiple document streams in a fast‑paced environment.
• Comfort using common office and collaboration tools (e.g., MS Office, PDF editors, databases); experience with engineering or ERP systems is a plus.
• Effective written and verbal communication skills and the ability to work collaboratively with engineering, project, and quality teams.
• Prior experience in industrial automation, engineering, or a related technical environment is beneficial.
• Associate or bachelor’s degree in a relevant field (such as business administration, information management, or engineering technology), or equivalent practical experience.