Document Control Specialist II — Procore & Vault Expert

Quanta Infrastructure Solutions Group; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

401(k)

Holiday Pay

Paid Time Off

Health Coverage

Pet Insurance

EAP

Professional Development

Education Reimbursement

Employee Discounts

Job summary

Quanta Infrastructure Solutions Group seeks a Document Specialist II to manage project documentation lifecycle across multiple programs, ensuring accuracy, version control, and timely submissions in alignment with contractual requirements.

You will work closely with Engineering, Project Management, and external stakeholders, serving as a Procore and Vault subject-matter resource while maintaining data integrity and audit readiness.

Qualifications

• 3-5 years of document control, engineering support, or construction documentation experience.
• Proficiency using Procore, Autodesk Vault, or other EDMS systems.
• Proficiency in Microsoft Office, SharePoint, Adobe, and Bluebeam.

Responsibilities

• Manage high-volume engineering and project documentation across multiple active programs.
• Maintain document registers and deliverable tracking logs to ensure schedule compliance.
• Process and distribute RFIs, submittals, transmittals, drawing packages, and as-builts.
• Administer revision control and lifecycle status within Procore and Autodesk Vault.
• Validate document numbering, metadata, formatting, and release approvals.
• Coordinate formal document transmittals to clients and external stakeholders.
• Ensure documentation meets contractual, regulatory, and company standards.
• Maintain controlled master drawing sets and archive superseded documents.
• Support audit readiness through organized documentation retrieval.
• Collaborate with Engineering and Project Teams to meet deliverable deadlines.
• Identify document workflow improvements.

Skills

Document control

Engineering support

Construction documentation

Education

High school diploma

Tools

Procore

Autodesk Vault

Job description

Quanta Infrastructure Solutions Group seeks a Document Specialist II to manage project documentation lifecycle across multiple programs, ensuring accuracy, version control, and timely submissions in alignment with contractual requirements.

You will work closely with Engineering, Project Management, and external stakeholders, serving as a Procore and Vault subject-matter resource while maintaining data integrity and audit readiness.