Document Control Specialist II

Quanta Infrastructure Solutions Group; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

401(k)

Holiday Pay

Paid Time Off

Health Coverage

Pet Insurance

EAP

Professional Development

Education Reimbursement

Employee Discounts

Job summary

Quanta Infrastructure Solutions Group seeks a Document Specialist II to manage project documentation lifecycle across multiple programs, ensuring accuracy, version control, and timely submissions in alignment with contractual requirements.

You will work closely with Engineering, Project Management, and external stakeholders, serving as a Procore and Vault subject-matter resource while maintaining data integrity and audit readiness.

Qualifications

• 3-5 years of document control, engineering support, or construction documentation experience.
• Proficiency using Procore, Autodesk Vault, or other EDMS systems.
• Proficiency in Microsoft Office, SharePoint, Adobe, and Bluebeam.

Responsibilities

• Manage high-volume engineering and project documentation across multiple active programs.
• Maintain document registers and deliverable tracking logs to ensure schedule compliance.
• Process and distribute RFIs, submittals, transmittals, drawing packages, and as-builts.
• Administer revision control and lifecycle status within Procore and Autodesk Vault.
• Validate document numbering, metadata, formatting, and release approvals.
• Coordinate formal document transmittals to clients and external stakeholders.
• Ensure documentation meets contractual, regulatory, and company standards.
• Maintain controlled master drawing sets and archive superseded documents.
• Support audit readiness through organized documentation retrieval.
• Collaborate with Engineering and Project Teams to meet deliverable deadlines.
• Identify document workflow improvements.

Skills

Document control

Engineering support

Construction documentation

Education

High school diploma

Tools

Procore

Autodesk Vault

Job description

About Us

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.

Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

About This Role

Every moment of every day, people all over the world rely on electricity provided by Quanta Services and its customers. With its highly skilled and innovative workforce, Quanta is the largest specialty contractor in North America that powers modern life. Find your future with us by being a part of something bigger - leading the energy transition in building a better world for generations to come.

Imagine what you could do here. We encourage and inspire our people to embrace opportunities within our corporate office and 200 operating companies providing solutions for the utility, renewable energy, electric power, industrial, and communications industries worldwide.

Quanta’s culture is about creating an environment where all employees can be themselves, are valued, and have an equal opportunity to succeed. When you join our team, you join a dynamic culture in which career development is encouraged, excellence is rewarded, and diversity is valued.

Position Overview

The Document Specialist II is responsible for managing and controlling project documentation throughout the full document lifecycle, including intake, tracking, revision control, distribution, and final archiving. This role handles complex document deliverables such as engineering drawing packages, RFIs, submittals, transmittals, as-builts, turnover documentation, and regulatory records. The position ensures that project documentation is complete, properly formatted, accurately versioned, and submitted in accordance with contractual client requirements and established governance standards. The Document Specialist II works closely with engineering, project management, and external stakeholders to coordinate timely document submissions, maintain deliverable logs, and track compliance milestones. This role serves as an advanced user and subject matter resource for Procore and Autodesk Vault processes, ensuring data integrity, document traceability, and adherence to company and regulatory document control policies.

What You’ll Do

• Manage high-volume engineering and project documentation across multiple active programs.
• Maintain document registers and deliverable tracking logs to ensure schedule compliance.
• Process and distribute RFIs, submittals, transmittals, drawing packages, and as-builts.
• Administer revision control and lifecycle status within Procore and Autodesk Vault.
• Validate document numbering, metadata, formatting, and release approvals.
• Coordinate formal document transmittals to clients and external stakeholders.
• Ensure documentation meets contractual, regulatory, and company standards.
• Maintain controlled master drawing sets and archive superseded documents.
• Support audit readiness through organized documentation retrieval.
• Collaborate with Engineering and Project Teams to meet deliverable deadlines.
• Identify document workflow improvements.

What You’ll Bring

• High school diploma or equivalent (preferred some college)
• 3-5 years of document control, engineering support, or construction documentation experience
• Demonstrated experience using Procore, Autodesk Vault, or other EDMS systems
• Proficiency in Microsoft Office, SharePoint, Adobe, and Bluebeam
• Strong understanding of engineering drawing revision control
• Ability to manage multiple concurrent projects

What You’ll Get

• Competitive Compensation
• 401(k) Retirement Plan
• Holiday Pay
• Paid Time Off (PTO)
• Comprehensive Health Coverage
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development
• Education Reimbursement
• Employee Discount Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.