Site-Based Project Document Control Specialist

Jacobs; Santa Clarita (CA); On-site; USD 91,000 - 126,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) plan

Unlimited PPTO

Stock purchase program

Job summary

Jacobs is seeking a Site Based Project Assistant to support our project team with document management activities, identification, control, and change documents related to the assigned project. You will independently handle day-to-day tasks in document and records management and interact with internal teams, clients, and external stakeholders.

Responsibilities include lifecycle document control, approvals, and distribution, ensuring contract requirements are met, and training users in the system.

Qualifications

• 5+ years of Document Control experience with electronic, engineering, architectural, and construction documents
• Version control, change management, and document lifecycle management
• Willingness to work in an office or project site location 4-5 days per week
• Proven experience with ProjectWise, SharePoint, EDMS and MS Office; Excel proficiency preferred

Responsibilities

• Managing, tracking, and maintaining controlled documents throughout their lifecycle
• Reviewing documents for accuracy, formatting, and revision control
• Coordinating document approvals, reviews, and distribution with stakeholders
• Ensuring contract requirements are met and documents meet production standards
• Training site participants in practical application of systems and maintaining process docs

Skills

Document control experience

Version control

MS Excel

Large-volume documentation

Organizational skills

Attention to detail

Problem-solving mindset

Education

Associate or bachelor’s degree in related field

Tools

ProjectWise

SharePoint

EDMS

MS Office Applications

Job description

Jacobs is seeking a Site Based Project Assistant to support our project team with document management activities, identification, control, and change documents related to the assigned project. You will independently handle day-to-day tasks in document and records management and interact with internal teams, clients, and external stakeholders.

Responsibilities include lifecycle document control, approvals, and distribution, ensuring contract requirements are met, and training users in the system.