Document Control Specialist for Projects & Operations

Koch Ag & Energy Solutions; Wichita (KS); On-site; USD 55,000 - 75,000; Full time

Job summary

Koch Ag & Energy Solutions is seeking a Document Control Coordinator to join the technical records team in Wichita, KS. This role supports the management of plant and project documentation to help keep facilities operating safely and efficiently.

The ideal candidate will develop and maintain controlled documentation, coordinate reviews and distributions, and ensure records stay accurate and accessible throughout their lifecycle.

Qualifications

• Experience or ability organizing, maintaining, tracking, or coordinating documents, records, data, projects, or other business information.
• Ability to learn and follow established document control procedures, standards, and workflows.
• Experience using Microsoft Office applications and related business tools.

Responsibilities

• Develop and maintain controlled plant and project documentation, including technical records, drawings, procedures, equipment files, and project deliverables.
• Support document review, revision, approval, distribution, archival, and filing activities in accordance with document control standards.
• Track document revisions, approvals, transmittals, and status updates to support operational, project, and compliance requirements.
• Receive, organize, and maintain documentation from internal teams, vendors, contractors, and external partners.
• Coordinate with engineers, project managers, operations, reliability teams, and contractors to facilitate document exchange and issue resolution.
• Support document quality reviews, audits, turnover activities, and project closeout efforts to ensure records are complete and accurate.
• Monitor overdue items, documentation discrepancies, and closeout risks, communicating issues to appropriate stakeholders.
• Support continuous improvement by identifying opportunities to enhance document control processes, tools, templates, and workflows.

Skills

Microsoft Office

Document coordination

Project coordination

Records administration

Attention to detail

Tools

Autodesk Construction Cloud

Autodesk Vault

EDMS

Job description

Koch Ag & Energy Solutions is seeking a Document Control Coordinator to join the technical records team in Wichita, KS. This role supports the management of plant and project documentation to help keep facilities operating safely and efficiently.

The ideal candidate will develop and maintain controlled documentation, coordinate reviews and distributions, and ensure records stay accurate and accessible throughout their lifecycle.