Document Control Coordinator

Koch Ag & Energy Solutions, LLC; Wichita (KS); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Retirement plan

Paid time off

Job summary

Koch Ag & Energy Solutions (KAES) in Wichita, KS, is seeking a Document Control Coordinator to join the technical records team. You will support the documentation lifecycle for plants and projects, ensuring accuracy, accessibility, and regulatory readiness.

This role collaborates with operations, engineering, reliability, project management, and construction teams to manage controlled documentation, revisions, and turnarounds while driving continuous process improvements.

Qualifications

• Experience using Microsoft Office applications and related business tools.
• Experience or demonstrated ability organizing, maintaining, tracking, or coordinating documents, records, data, projects, or other business information.
• Ability to learn and follow established document control procedures, standards, and workflows.

Responsibilities

• Develop and maintain controlled plant and project documentation, including technical records, drawings, procedures, equipment files, and project deliverables.
• Support document review, revision, approval, distribution, archival, and filing activities in accordance with document control standards.
• Track document revisions, approvals, transmittals, and status updates to support operational, project, and compliance requirements.
• Receive, organize, and maintain documentation from internal teams, vendors, contractors, and external partners.
• Coordinate with engineers, project managers, operations, reliability teams, and contractors to facilitate document exchange and issue resolution.
• Support document quality reviews, audits, turnover activities, and project closeout efforts to ensure records are complete and accurate.
• Monitor overdue items, documentation discrepancies, and closeout risks, communicating issues to appropriate stakeholders.
• Support continuous improvement by identifying opportunities to enhance document control processes, tools, templates, and workflows.

Skills

Microsoft Office proficiency

Document control coordination

Procedures and workflows learning

Tools

Autodesk Construction Cloud

Autodesk Vault

Job description

Your Job

Koch Ag & Energy Solutions (KAES) is seeking a Document Control Coordinator to join the technical records team in Wichita, KS! This role will support the technical records and project documentation activities that help keep our fertilizer and methanol facilities operating safely, reliably, and efficiently.

Your Job

Koch Ag & Energy Solutions (KAES) is seeking a Document Control Coordinator to join the technical records team in Wichita, KS! This role will support the technical records and project documentation activities that help keep our fertilizer and methanol facilities operating safely, reliably, and efficiently.

The Document Control Coordinator role offers the opportunity to work closely with operations, engineering, reliability, project management, and construction teams while developing expertise in document management, project coordination, records administration, and operations. This person will help ensure critical plant and project information remains accurate, accessible, current, and properly controlled throughout its lifecycle, reducing documentation risk and supporting regulatory readiness, capital projects, maintenance activities, and continuous improvement initiatives.

What You Will Do

• Develop and maintain controlled plant and project documentation, including technical records, drawings, procedures, equipment files, and project deliverables.
• Support document review, revision, approval, distribution, archival, and filing activities in accordance with document control standards.
• Track document revisions, approvals, transmittals, and status updates to support operational, project, and compliance requirements.
• Receive, organize, and maintain documentation from internal teams, vendors, contractors, and external partners.
• Coordinate with engineers, project managers, operations, reliability teams, and contractors to facilitate document exchange and issue resolution.
• Support document quality reviews, audits, turnover activities, and project closeout efforts to ensure records are complete and accurate.
• Monitor overdue items, documentation discrepancies, and closeout risks, communicating issues to appropriate stakeholders.
• Support continuous improvement by identifying opportunities to enhance document control processes, tools, templates, and workflows.

Who You Are (Basic Qualifications)

• Experience using Microsoft Office applications and related business tools.
• Experience or demonstrated ability organizing, maintaining, tracking, or coordinating documents, records, data, projects, or other business information.
• Ability to learn and follow established document control procedures, standards, and workflows.

What Will Put You Ahead

• Experience in document control, records management, project coordination, administrative support, engineering support, construction, manufacturing, or another detail-oriented business environment.
• Familiarity with Autodesk Construction Cloud, Autodesk Vault, or similar electronic document management systems (EDMS).
• Strong attention to detail with the ability to manage multiple priorities and deadlines.
• Experience collaborating with internal teams and external partners to support business objectives.

This position is not eligible for employment visa sponsorship.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

Who We Are

As a Koch company, Koch Ag & Energy Solutions (KAES) is a global provider of value-added solutions for the agriculture, turf and ornamental, energy and chemical markets. From agriculture to energy, KAES makes things grow better with plant nutrient and biological technologies. Our team of innovators unleash their potential while developing the technologies that feed and power the world.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

• Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify.