Document Control Specialist — ESOP & Health Benefits

Stacy and Witbeck, Inc.; Baltimore (MD); On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

ESOP

Health insurance fully paid by company

HSA and FSA plans

Life insurance 2.5x salary

Job summary

Stacy Witbeck, Inc. is seeking a skilled Document Control Specialist in Baltimore to manage lifecycle documentation for construction projects.

You will log, track, and safeguard drawings, specifications, submittals, RFIs, change orders, and correspondence as the central hub between the contractor, client, subcontractors, vendors, and stakeholders. The role requires 5+ years of relevant experience, proficiency with Procore, Box, InEight, and strong organizational skills.

Qualifications

• 5+ years of relevant experience required.
• Strong understanding of construction drawings, specifications, and technical documentation.
• Proficiency in document control software and Microsoft Office Suite.
• Payroll experience with Union Payroll required.
• Accounts Payable experience required.
• Excellent organizational and time-management abilities.
• Strong communication skills and attention to detail.
• Ability to work under pressure and manage competing priorities.
• Collaborative mindset with a service-oriented approach.

Responsibilities

• Handle document and record control operations per policies.
• Establish security protocols for document access, storage, reproduction and disposal.
• Develop and manage access and control procedures meeting security requirements.
• Maintain and administer the project's document control system (Procore, Box, InEight).
• Maintain auditing, monitoring, and change-control systems for document accuracy.
• Develop and implement procedures for administrative activities to keep the office organized.
• Manage record-keeping, mail, reception, invoicing, and office operations.
• Oversee vendor selection and procurement of office equipment and supplies.
• Track and analyze operational costs and monitor the office budget.

Skills

Document control software

Microsoft Office Suite

Payroll experience (Union)

Accounts Payable

Attention to detail

Communication skills

Time management

Team collaboration

Education

Bachelor's Degree preferred (construction)

Tools

Procore

Box

InEight

Job description

Stacy Witbeck, Inc. is seeking a skilled Document Control Specialist in Baltimore to manage lifecycle documentation for construction projects.

You will log, track, and safeguard drawings, specifications, submittals, RFIs, change orders, and correspondence as the central hub between the contractor, client, subcontractors, vendors, and stakeholders. The role requires 5+ years of relevant experience, proficiency with Procore, Box, InEight, and strong organizational skills.