Document Control Specialist – EDMS & Compliance

Yates Construction; Vernon (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Yates Construction is seeking a skilled Document Control professional to support information management on active projects in Texas. You will manage document control activities, coordinate with internal teams and clients, and help ensure compliance with project requirements and company processes.

The role emphasizes accuracy, timeliness, and the ability to work within an EPCM project environment, including start-up, execution, and handover of DM/IM activities.

Qualifications

• 1–2 years of document control experience.
• Exposure to EPCM projects.
• Exposure to Information Management technologies.
• Knowledge of a project engineering environment.
• Experience with DM/IM start-up, execution and handover.
• Awareness of records management and archiving principles.
• ProjectSight Trimble experience.
• Ability to prioritise and meet strict deadlines.
• Detail oriented.

Responsibilities

• Understand current business objectives, challenges, and issues in relation to Information Management.
• Assist in system and process improvements in document and data management.
• Understand compliance requirements for document and data management.
• Undertake a range of document control activities to meet project requirements and deadlines.
• Assist in administration of project EDMS ensuring deliverables are kept up to date and follow appropriate DC processes, procedures, and practices.
• Transmittal and distribution of documents to both internal and external clients based on document distribution matrices (DDM).
• Act as focal point for all enquiries on project documentation for the project, clients, suppliers and third parties.
• Awareness of Yates archival requirements for hard copy and electronic records.
• Assist with project start up documents, such as distribution matrices, deliverables register document control plan and its associated procedures, templates, and work instructions.
• Demonstrate Yates Core Values and Principles.
• Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations.
• Other related duties as needed and assigned by the Manager in support of the successful completion of the project.

Skills

Communication

Time Management

Detail oriented

Education

Highschool Diploma or GED

Tools

ProjectSight Trimble

Job description

Yates Construction is seeking a skilled Document Control professional to support information management on active projects in Texas. You will manage document control activities, coordinate with internal teams and clients, and help ensure compliance with project requirements and company processes.

The role emphasizes accuracy, timeliness, and the ability to work within an EPCM project environment, including start-up, execution, and handover of DM/IM activities.