Document Control Specialist — Construction Projects

KEITH; Florida; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

100% Paid Medical, Dental, and Vision

401K - 100% Vested on Day 1 of contrib

Paid Parental leave and Life Insurance

PTO, Holidays, and more

Job summary

KEITH is seeking a seasoned Document Controls Specialist to support a major construction management project in Belle Glade, Florida. The role oversees the project’s document control processes, ensuring accurate maintenance, distribution, and archival of all documentation throughout the lifecycle.

The ideal candidate will be highly organized, detail-oriented, and experienced in large capital projects, collaborating with project managers, engineers, contractors, owners, and stakeholders to

Qualifications

• Experience supporting engineering or capital project documentation.
• Strong knowledge of records management and quality systems.
• Proficiency with electronic document management systems.

Responsibilities

• Manage all project documentation including drawings, specifications, RFIs, submittals, contracts, meeting minutes, change orders, correspondence, reports, and other project records.
• Administer and maintain the EDMS, ensuring documents are properly indexed, version-controlled, and distributed.
• Establish and enforce document control procedures per project standards and client requirements.
• Review incoming and outgoing documentation for accuracy, completeness, and compliance with document control protocols.
• Coordinate document transmittals between owner, design team, contractors, subcontractors, and other stakeholders.
• Maintain revision status of drawings, technical documents, and construction records.
• Track document workflows to ensure timely review, approval, and distribution; prepare logs and reporting metrics.
• Assist leadership with audits, QA reviews, and regulatory activities.
• Coordinate project closeout documentation (turnover packages, as-bills, O&M manuals, warranties).
• Identify opportunities to improve document control processes and mentor junior staff.

Skills

Attention to detail

Project coordination

Communication skills

Organizational skills

Education

Associate's/Bachelor's degree in related field

Tools

Microsoft Office

EDMS

Microsoft Teams

Job description

KEITH is seeking a seasoned Document Controls Specialist to support a major construction management project in Belle Glade, Florida. The role oversees the project’s document control processes, ensuring accurate maintenance, distribution, and archival of all documentation throughout the lifecycle.

The ideal candidate will be highly organized, detail-oriented, and experienced in large capital projects, collaborating with project managers, engineers, contractors, owners, and stakeholders to