Construction Project Admin & Coordination Specialist

KEITH Engineering Design; Town of Florida (NY); Presencial; USD 42.000 - 56.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

100% PAID Medical, Dental, and Vision

401K matched

Paid Parental leave

PTO and holidays

Descripción de la vacante

KEITH Engineering Design in Belle Glade, Florida is seeking a highly organized Project Administrative Assistant to support a major construction management project. You will handle day-to-day administrative duties, maintain project records, track documents and correspondence, coordinate meetings, and prepare reports.

The ideal candidate has 2+ years of admin or project coordination experience, strong organizational and communication skills, and proficiency with Microsoft Office.

Formación

• 2+ years of administrative, office, or project coordination experience.
• Strong organizational skills and exceptional attention to detail.
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams).
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.

Responsabilidades

• Provide administrative support to the project management and construction management team.
• Maintain organized project files and records (electronic and paper).
• Receive, organize, track, and distribute project documents and correspondence.
• Maintain logs and tracking for documents, submittals, RFIs, and activities.
• Assist with preparing, formatting, and distributing reports and meeting materials.
• Schedule meetings and assist with agendas, minutes, and follow-up items.
• Track action items and deliverables to keep the project on schedule.
• Coordinate distribution and filing of drawings, specifications, and reports.
• Assist with document uploads, naming conventions, and version tracking.
• Communicate with project members, contractors, and stakeholders to share information.
• Assist with project closeout activities and final documentation.

Conocimientos

Organizational skills

Attention to detail

Strong written and verbal comms

Multitasking ability

Professional, dependable

Herramientas

Microsoft Office Suite (Word, Excel, Outlook, Teams)

Descripción del empleo

KEITH Engineering Design in Belle Glade, Florida is seeking a highly organized Project Administrative Assistant to support a major construction management project. You will handle day-to-day administrative duties, maintain project records, track documents and correspondence, coordinate meetings, and prepare reports.

The ideal candidate has 2+ years of admin or project coordination experience, strong organizational and communication skills, and proficiency with Microsoft Office.