Document Control Specialist

NES Fircroft; Town of Texas (WI); On-site; USD 85,000 - 115,000; Full time

Job summary

NES Fircroft is seeking a seasoned Document Controller to support migration between EDMS systems, coordinating with EPC contractors, licensors, vendors and internal stakeholders. Responsibilities include ensuring metadata driven workflows, maintaining documentation through approval cycles, and providing guidance on document control processes across engineering and operations.

The role emphasizes attention to detail, strong analytics, and hands-on document control with ECMS tools in a fast-paced

Qualifications

• Bachelor’s degree or equivalent work experience.
• Excellent attention to detail and analytical ability.
• Ability to work autonomously and as part of a team.
• Strong communication and reporting skills.
• Experience with metadata driven workflows is preferred.
• Exposure to EDMS platforms such as Aconex or PIMS is advantageous.

Responsibilities

• Processing and managing all aspects of project documentation using EDMS and other document management tools.
• Ensure documentation aligns with company processes, project requirements and contractual agreements.
• Support integration of document control processes between Contractors and internal stakeholders.
• Provide guidance on document management workflows to project and functional teams.
• Support document control planning for site and functional requirements and field processes.
• Ensure accuracy, quality and timely progression of documentation through workflow processes.
• Identify opportunities to improve document management workflows and stakeholder interfaces.
• Coordinate document control requirements across Engineering, Construction, Commissioning, Start-Up and Operations.
• Participate in meetings, develop reports, maintain logs and support the document control team.
• Maintain accurate records of documentation process flows, status and history in the DMS.
• Foster effective working relationships to ensure timely document control support and issue resolution.

Skills

Attention to detail

Analytical skills

Self-starter

Team player

Good reporting skills

Adaptability to fast-paced environment

Education

Bachelor’s degree in an applicable discipline or work experience equivalent

Tools

Aconex

PIMS

Job description

SUMMARY OF THE ROLE

This owner-side position will support the challenging task of migrating between two EDMS systems. It requires the highest levels of quality, understanding of workflows, controlled documents and project information across EPC contractors, licensors, vendors, and internal stakeholders.

RESPONSIBILITIES

• Processing and managing all aspects of project documentation using EDMS and other NextDecade document management tools.
• Ensure documentation aligns with NextDecade document management processes, project requirements, and contractual agreements, as applicable.
• Support integration of document control processes between Contractors, internal stakeholders, to improve work processes and document flow.
• Support and provide guidance on document management work processes and systems to project and functional stakeholders, as required.
• Support Document Control planning for Site and functional requirements, including Field Document Control processes and procedures.
• Ensure the accuracy, quality, and timely progression of documentation through workflow processes within the Company document management system.
• Identify opportunities to improve document management workflows and enhance efficiency across stakeholder interfaces.
• Support the coordination of document control requirements across Engineering, Construction, Commissioning, Start-Up, and Operations to ensure continuity through the full asset lifecycle.
• Participate in meetings, develop reports, maintain logs, and provide support to the document control team to enhance productivity.
• Maintain accurate records of documentation process flows, status, and history within the document management system.
• Maintain effective working relationships with project and functional stakeholders to ensure timely document control support and issue resolution.

• Be proactive in researching, retrieving, and validating document-related data to support project execution and operational needs.

Minimum experience required for the position

• 1-year of owner-side experience with Octave InConcert Core (formerly Hexagon SDx), or 2 years comparable EPC-side experience.
• 7+ years’ experience as a Document Controller supporting EPC contractor or Owner/Operator.
• Understanding of metadata driven workflows.
• Experience with other Electronic Document Management Systems (Aconex or PIMS is preferred).

Preferred education

• Bachelor’s degree in an applicable discipline or work experience equivalent.

ADDITIONAL INFORMATION:

• Communicates effectively at all levels of the organization to ensure clarity in expectations requirements, and deliverables.
• Excellent analytical skills.
• Attention to detail.
• Self-starter with prioritization skills.
• Team Player.
• Good reporting skills.
• Welcomes working in a fast-paced, challenging, and diverse environment.
• Hands-on type of personality.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.