Document Control Specialist

Orbital Engineering, Inc.; Baton Rouge (LA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Life insurance

Short-term disability

Paid time off

Job summary

Orbital Engineering, Inc. is seeking a Document Control Specialist to manage the full lifecycle of project documentation across engineering, construction, procurement, and client teams.

This role ensures accuracy, traceability, and timely distribution of documents through EDMS systems. The on-site position in Baton Rouge requires hands-on experience with Aconex or similar platforms, outstanding organizational skills, and the ability to coordinate with multiple disciplines to support project

Qualifications

• Minimum 5+ years of document control experience in engineering, construction, or energy projects.
• Proficiency with Aconex or other EDMS platforms (e.g., ProjectWise, Meridian, Documentum, Procore, SharePoint).
• Strong understanding of drawing standards, CAD components, and metadata management.
• Excellent organizational, detail-oriented, and multi-priority management skills.
• Strong written and verbal communication with cross-disciplinary stakeholders.

Responsibilities

• Manage receipt, review, processing, distribution, and archiving engineering and construction project documentation.
• Maintain project document registers, workflows, metadata, and revision histories for traceability.
• Perform QA/QC checks to verify document formatting, title blocks, numbering, metadata, and contract compliance.
• Prepare, process, and track transmittals and deliverables through EDMS like Aconex.
• Monitor document workflows to ensure timely actions by reviewers and approvers.
• Ensure all team members use the most current and approved documents, drawings, and specifications.
• Support configuration and ongoing management of Aconex templates, workflows, and metadata standards.
• Assist onboarding new project teams into EDMS platforms; contribute to procedures and standards.

Skills

Document control

Aconex

ProjectWise

Meridian

Document management systems

SharePoint

Microsoft Office

Attention to detail

Communication

Tools

Aconex

ProjectWise

Meridian

Documentum

Procore

SharePoint

AutoCAD

Job description

Job Description

Orbital Engineering, Inc. is seeking a

This is an on-site position that will report to our Baton Rouge, LA Office.

Responsibilities

• Manage receipt, review, processing, distribution, and archiving engineering and construction project documentation.
• Maintain project document registers, workflows, metadata, and revision histories to ensure complete traceability and audit-readiness.
• Perform QA/QC checks to verify accuracy of document formatting, title blocks, numbering, metadata, and compliance with contract or client requirements.
• Prepare, process, and track transmittals, submittals, and deliverables through Aconex or other systems.
• Monitor document workflows to ensure timely action by reviewers and approvers; follow up as needed.
• Ensure all team members are using the most current and approved documents, drawings, and specifications.

Job Title

Document Control Specialist

Location

Baton Rouge, LA; On-site

FLSA Classification

Non-Exempt

Job Description

Orbital Engineering, Inc. is seeking a Document Control Specialist to support our organization. The Document Control Specialist supports the organization by managing the complete lifecycle of project documentation. This role ensures accuracy, compliance, traceability, and timely distribution of documents across engineering, construction, procurement, and client teams. The position also supports the implementation and ongoing management of Aconex and other electronic document management systems (EDMS). This is an on-site position that will report to our Baton Rouge, LA Office.

Responsibilities

Document Control Operations

• Manage receipt, review, processing, distribution, and archiving engineering and construction project documentation.
• Maintain project document registers, workflows, metadata, and revision histories to ensure complete traceability and audit-readiness.
• Perform QA/QC checks to verify accuracy of document formatting, title blocks, numbering, metadata, and compliance with contract or client requirements.
• Prepare, process, and track transmittals, submittals, and deliverables through Aconex or other systems.
• Monitor document workflows to ensure timely action by reviewers and approvers; follow up as needed.
• Ensure all team members are using the most current and approved documents, drawings, and specifications.

System Support & EDMS Administration

• Support the configuration and ongoing management of Aconex (templates, workflows, roles/permissions, metadata standards).
• Provide basic troubleshooting for end users and elevate technical issues to IT or system administrators.
• Assist with onboarding new project teams into Aconex or other EDMS platforms.
• Contribute to the development and continuous improvement of document control procedures, naming conventions, folder structures, and quality standards.

Cross-Functional Collaboration

• Work closely with Project Managers, Engineers, Designers, QA/QC, Procurement, and Construction teams to facilitate consistent document flow.
• Coordinate with vendors, clients, and subcontractors on document submissions, format expectations, and compliance requirements.
• Support project handover by organizing final documentation deliverables, including as-builts, O&M manuals, and required closeout packages.

Compliance & Quality

• Adhere to Orbital’s Quality Management System and client contractual documentation requirements.
• Support routine audits of project documentation and help resolve gaps or inconsistencies.
• Maintain organized, accurate, secure document repositories following retention and archival policies.

Other Duties

• Please note that this job posting does not list all duties and responsibilities that are required of this job. Duties and responsibilities may change at any time with or without notice.

Work Environment

• On-site; Baton Rouge, LA

Minimum Requirements

• 5+ years of document control experience, preferably in engineering, industrial, energy, or construction environments.
• Proficiency with Aconex or other engineering document management systems (e.g., ProjectWise, Meridian, Documentum, Procore, SharePoint).
• Understanding of drawing standards, electronic drawing file types, and AutoCAD or CAD document components.
• Strong computer proficiency, including Microsoft Office (Excel, Word, Outlook, Teams).
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills and the ability to work with diverse technical and non-technical stakeholders.
• Ability to work independently while supporting multiple teams remotely.

Preferred Qualifications

• Familiarity with heavy industrial, utility, or EPC project workflows.
• Knowledge of metadata standards, document numbering structures, and QA/QC review processes.

Salary Range

$70,000 - $100,000 annually (based on experience, qualifications, and location)

Benefits

A commitment to excellence and hard work will be rewarded with a competitive salary, career advancement opportunities, and a comprehensive benefits package designed to support your health, financial security, and work-life balance. Our benefits include medical, dental, vision, and prescription drug coverage; a 401(k)-retirement savings plan; and supplemental insurance options. We also provide company-paid life and AD&D insurance, company-paid short-term disability coverage, and a generous paid time off program to ensure you have the support and flexibility you need both professionally and personally.

About Orbital

Powered by People, Driven by Solutions

Since 1969, Orbital has been specializing in project development, project execution and asset management for the heavy industrial sectors and utilities. Our regional offices, hands-on mentality, and world-wide integrated teams provide an ability to leverage subject matter experts and industry best-practices wherever a project may lie geographically. Our focus steadfastly remains on finding and delivering the best solution, regardless of where that team sits across our organization. At Orbital, our power is our people.

Equal Opportunity Statement

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.