Document Controls Specialist

Core Group Resources; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Core Group Resources in Houston, TX is seeking a Document Controls Specialist on a contract basis. You will manage engineering and project documentation through its lifecycle, ensuring accuracy, compliance, and efficient distribution across multiple capital projects in the oil and gas sector.

The ideal candidate holds a high school diploma or GED (associate's or bachelor's preferred) with 3+ years in document control.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• Minimum 3 years of document control experience in oil & gas, EPC, or related industries.
• Proven experience supporting engineering and capital projects.
• Strong understanding of document control principles, revision management, and records retention.

Responsibilities

• Manage, track, and maintain engineering, construction, and project documentation using the company’s document management system (DMS).
• Process incoming and outgoing documents, including transmittals, drawings, specifications, procedures, and vendor documentation.
• Ensure all documents adhere to company standards, naming conventions, revision controls, and retention policies.
• Coordinate with engineering, project management, procurement, and field teams to facilitate timely reviews and approvals.
• Maintain document registers and generate status reports for project teams.
• Perform quality checks to verify document accuracy, completeness, and proper version control.
• Archive project documentation upon completion in accordance with company and regulatory requirements.
• Support audit processes by providing documentation and maintaining accurate document histories.
• Assist in the continuous improvement of document control processes and procedures.

Skills

Organizational skills

Communication

Time management

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

Aconex

SharePoint

Documentum

Coreworx

Bentley ALIM

Enovia 3D PLM

ProjectWise

ProArc

Autodesk

Job description

Job Description

Job Description

Document Controls Specialist

Job Summary:
We are seeking a highly organized and detail-oriented Document Controls Specialist to join our team on a contract basis in Houston, TX. In this pivotal role, you will manage engineering and project documentation throughout its lifecycle, ensuring accuracy, compliance, and efficient distribution across multiple capital projects. Your expertise will support the seamless flow of critical documents, contributing to the success of our high-profile oil and gas initiatives.

Responsibilities:

• Manage, track, and maintain engineering, construction, and project documentation using the company's document management system (DMS).
• Process incoming and outgoing documents, including transmittals, drawings, specifications, procedures, and vendor documentation.
• Ensure all documents adhere to company standards, naming conventions, revision controls, and retention policies.
• Coordinate with engineering, project management, procurement, and field teams to facilitate timely reviews and approvals.
• Maintain document registers and generate status reports for project teams.
• Perform quality checks to verify document accuracy, completeness, and proper version control.
• Archive project documentation upon completion in accordance with company and regulatory requirements.
• Support audit processes by providing documentation and maintaining accurate document histories.
• Assist in the continuous improvement of document control processes and procedures.

Requirements:

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in document control, preferably within the oil & gas, pipeline, EPC, or industrial construction industries.
• Proven experience supporting engineering and capital projects.
• Proficiency with document management platforms such as Aconex, SharePoint, Documentum, Coreworx, Bentley ALIM, Enovia 3D PLM, ProjectWise, ProArc, Autodesk, or similar EDMS solutions.
• Strong understanding of document control principles, revision management, and records retention.
• Advanced skills in Microsoft Office, especially Excel, Outlook, and Word.
• Excellent organizational, communication, and time management skills.
• Ability to handle multiple priorities effectively in a fast-paced environment.
• Preferred experience supporting midstream pipeline, terminal, compressor station, or facility projects, and familiarity with engineering drawings, P&IDs, isometrics, and technical documentation.

This is an excellent opportunity to contribute to major infrastructure projects in the oil and gas sector.

Company Description

Core Group Resources is the bridge that connects the maritime, marine offshore, oil & gas, petrochemical, and environmental industries. Our in depth knowledge of these fields can help you navigate these quickly expanding markets.

Core Group is actively assisting companies hiring top-notch marine engineers, operations, and commercial candidates with our expertise in these industries. Candidates seeking navigation into these industries, let us chart your career here. We have mapped out all verticals in this space and know where professionals are best poised for rapid career growth.

With strong projected growth in these sectors, now is the time to partner with the leading Houston-based recruitment firm of Core Group Resources.

We Offer: Direct Hire, Executive Search, Contract Recruitment, and Recruitment Process Outsourcing