Document Controller

Airswift; Houston (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

Airswift in Houston is seeking an experienced Document Controller to support a complex migration between EDMS platforms within a major energy project. You will manage controlled documents, metadata-driven workflows, and ensure information integrity across engineering, construction, commissioning, start-up, and operations interfaces.

The role emphasizes process adherence, collaboration with Contractors and internal stakeholders, and proactive improvement of document control workflows to keep pace

Qualifications

• 7+ years of experience in document control supporting an EPC contractor or Owner/Operator environment.
• Minimum 1 year of owner-side experience with Octave InConcert Core (formerly Hexagon SDx), or 2 years of comparable EPC-side experience.
• Experience supporting document control requirements across project phases including engineering, construction, commissioning, start-up, and operations.
• Proven background managing project documentation across contractors, vendors, licensors, and internal stakeholders.
• Hands-on experience using Hexagon SDx / Octave InConcert Core in previous roles.
• Strong understanding of metadata-driven workflows and controlled document processes.
• Ability to process, manage, track, retrieve, and validate project documentation within an electronic document management system.

Responsibilities

• Processing and managing all aspects of project documentation using EDMS and other company document management tools.
• Ensure documentation aligns with company document management processes, project requirements, and contractual agreements, as applicable.
• Support integration of document control processes between Contractors, internal stakeholders, and company to improve work processes and document flow.
• Support and provide guidance on document management work processes and systems to project and functional stakeholders, as required.
• Support Document Control planning for Site and functional requirements, including Field Document Control processes and procedures.
• Ensure the accuracy, quality, and timely progression of documentation through workflow processes within the Company document management system.
• Identify opportunities to improve document management workflows and enhance efficiency across stakeholder interfaces.
• Support the coordination of document control requirements across Engineering, Construction, Commissioning, Start-Up, and Operations to ensure continuity through the full asset lifecycle.
• Participate in meetings, develop reports, maintain logs, and provide support to the document control team to enhance productivity.
• Maintain accurate records of documentation process flows, status, and history within the document management system.
• Maintain effective working relationships with project and functional stakeholders to ensure timely document control support and issue resolution.
• Be proactive in researching, retrieving, and validating document-related data to support project execution and operational needs.

Skills

Document control

Metadata-driven workflows

EDMS

Stakeholder collaboration

Attention to detail

Education

Bachelor’s degree or equivalent experience

Tools

Hexagon SDx / Octave InConcert Core

Aconex

PIMS

Job description

Job Title: Document Controller
Duration: 12 months
Schedule: 5/40
Location: Houston, TX (downtown)

This opportunity supports a complex migration between two EDMS platforms within a major energy project environment. The role is focused on document control, metadata-driven workflows, and the accurate management of controlled documents across engineering, construction, commissioning, start-up, and operations interfaces. This position offers the chance to contribute to workflow quality, information integrity, and efficient stakeholder collaboration in a fast-paced technical setting.

Responsibilities

• Processing and managing all aspects of project documentation using EDMS and other company document management tools.
• Ensure documentation aligns with company document management processes, project requirements, and contractual agreements, as applicable.
• Support integration of document control processes between Contractors, internal stakeholders, and company to improve work processes and document flow.
• Support and provide guidance on document management work processes and systems to project and functional stakeholders, as required.
• Support Document Control planning for Site and functional requirements, including Field Document Control processes and procedures.
• Ensure the accuracy, quality, and timely progression of documentation through workflow processes within the Company document management system.
• Identify opportunities to improve document management workflows and enhance efficiency across stakeholder interfaces.
• Support the coordination of document control requirements across Engineering, Construction, Commissioning, Start-Up, and Operations to ensure continuity through the full asset lifecycle.
• Participate in meetings, develop reports, maintain logs, and provide support to the document control team to enhance productivity.
• Maintain accurate records of documentation process flows, status, and history within the document management system.
• Maintain effective working relationships with project and functional stakeholders to ensure timely document control support and issue resolution.
• Be proactive in researching, retrieving, and validating document-related data to support project execution and operational needs.

Requirements

• 7+ years of experience in document control supporting an EPC contractor or Owner/Operator environment.
• Minimum 1 year of owner-side experience with Octave InConcert Core (formerly Hexagon SDx), or 2 years of comparable EPC-side experience.
• Experience supporting document control requirements across project phases including engineering, construction, commissioning, start-up, and operations.
• Proven background managing project documentation across contractors, vendors, licensors, and internal stakeholders.
• Hands-on experience using Hexagon SDx / Octave InConcert Core in previous roles.
• Strong understanding of metadata-driven workflows and controlled document processes.
• Ability to process, manage, track, retrieve, and validate project documentation within an electronic document management system.
• Experience supporting document control planning, workflow progression, reporting, logs, and records management.
• Clear communication skills with the ability to support stakeholders at different levels of an organisation.
• Strong analytical ability, attention to detail, and effective prioritisation skills.
• Collaborative approach, proactive mindset, and ability to work in a fast-paced and technically challenging environment.

Preferred Qualifications

• Bachelor’s degree in an applicable discipline or equivalent work experience.
• Experience with other electronic document management systems such as Aconex or PIMS.
• Good reporting skills.

About Airswift

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.