Document Control Specialist

AppleOne Employment Services; Seattle (WA); On-site; USD 30,000 - 34,000; Full time

Job summary

AppleOne Employment Services is seeking a detail-oriented Document Control Specialist for a temp-to-hire opportunity in Seattle, WA. You will support scanning, indexing, filing, document preparation, and light bindery work in a busy office that values accuracy and confidentiality.

Responsibilities include maintaining electronic and physical filing systems, reviewing scanned files for accuracy, and retrieving documents for internal teams while upholding confidentiality and established processes.

Qualifications

• 1–2 years of relevant document control experience preferred.
• Ability to scan, index, file, and prepare documents accurately.
• Maintain confidential records and follow document handling procedures.
• Strong attention to detail and organizational skills.
• Basic computer skills and familiarity with electronic files and folders.

Responsibilities

• Scan, index, and organize documents in electronic systems.
• Maintain accurate electronic and physical filing systems.
• Prepare documents for scanning, filing, printing, copying, binding, and assembly.
• Review scanned files for accuracy, completeness, and organization.
• Retrieve, distribute, and file documents for internal teams.
• Maintain confidential records and follow handling procedures.

Skills

Document control

Attention to detail

Organizational skills

Confidentiality

File management

Basic computer skills

Time management

Tools

Scanners

Copiers

Printers

Job description

Job Summary

We are seeking a detail-oriented Document Control Specialist for a temp-to-hire opportunity in Seattle, WA. This role is ideal for someone who enjoys organizing information, maintaining accurate records, and supporting a busy office environment through reliable document management.

The Document Control Specialist will assist with scanning, indexing, filing, document preparation, and light bindery work. This is a great opportunity to join a supportive, team-focused office where accuracy, consistency, and confidentiality are valued. Candidates who take pride in keeping documents organized and processes running smoothly will do well in this role.

Key Responsibilities

• Scan, index, and organize documents in electronic systems.
• Maintain accurate electronic and physical filing systems.
• Prepare documents for scanning, filing, printing, copying, binding, and assembly.
• Review scanned files for accuracy, completeness, and proper organization.
• Retrieve, distribute, and file documents as requested by internal teams.
• Maintain confidential records and follow document handling procedures.

Compensation and Benefits

• Pay range: $22.00 to $25.00 per hour.
• Job type: Temp-to-Hire.
• Location: Seattle, WA.

Required Qualifications and Skills

• Support document scanning, indexing, filing, and quality control.
• Prepare, organize, print, copy, bind, and assemble documents and materials.
• Maintain confidential records and retrieve documents as needed.
• Help keep electronic and physical filing systems accurate and up to date.
• 1 to 2 years of relevant experience preferred.
• Comfortable with repetitive, detail-oriented administrative work.
• Strong attention to detail, organization, and accuracy.
• Ability to follow established processes and maintain confidentiality.
• Basic computer skills and familiarity with electronic files and folders.
• Dependable, focused, and able to manage tasks in a busy office environment.

Preferred Qualifications

• Previous experience in document control, records management, scanning, mailroom, print center, or administrative support.
• Experience preparing documents for scanning or electronic filing.
• Familiarity with office equipment such as scanners, copiers, printers, and binding machines.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.