Document Coordinator

AppleOne Employment Services; Village of East Syracuse (NY); On-site; USD 15,000 - 25,000; Full time

Job summary

AppleOne Employment Services in East Syracuse, NY seeks a Document Coordinator to maintain our document management system, manage templates, logbooks, and document numbers, and review draft documents. The role requires at least six months in an administrative setting, strong MS Office skills, and the ability to work in a team and fast-paced environment.

Attention to detail and good written and verbal communication are essential.

Qualifications

• Minimum of 6 months experience in an Administrative based role.
• Advanced experience with MS Office (Word, Outlook, Excel).
• Must have experience working in a team-oriented environment.
• Must Possess good written & verbal communication skills.
• Demonstrate solid organizational and planning skills through previous professional experience.
• Must be able to work in a fast-pace environment.
• Able to efficiently prioritize and remain flexible to competing tasks.
• Prior experience in a business administrative role
• Previous experience filing, sorting, reconciling of documents (e.g Medical Records, company based confidential documentation) is a plus .

Responsibilities

• Maintain the document management system in accordance with departmental and site needs which include management of templates, Logbooks, allocation of document numbers and review of draft documents.
• Record Management and Archival of documents for long term storage.
• Filing, sorting, printing of requested documents.
• Assembly of controlled documentation issued by the Document Control team
• Suiting up in PPE is a possible factor for this position as that may be an occasional requirement.
• Reconciling of previously issued documents

Skills

MS Office

Teamwork

Communication

Organizational skills

Prioritization

Attention to detail

Job description

Job Title: Document Coordinator

Max Pay: $18.00

Location: East Syracuse, NY 13057

Qualifications

• Minimum of 6 months experience in an Administrative based role.
• Advanced experience with MS Office experience (Word, Outlook, Excel).
• Must have experience working in a team-oriented environment.
• Must Possess good written & verbal communication skills.
• Demonstrate solid organizational and planning skills through previous professional experience.
• Must be able to work in a fast-pace environment.
• Able to efficiently prioritize and remain flexible to competing tasks.
• Prior experience in a business administrative role
• Previous experience filing, sorting, reconciling of documents (e.g Medical Records, company based confidential documentation) is a plus .

Responsibilities

• Maintain the document management system in accordance with departmental and site needs which include management of templates, Logbooks, allocation of document numbers and review of draft documents.
• Record Management and Archival of documents for long term storage.
• Filing, sorting, printing of requested documents.
• Assembly of controlled documentation issued by the Document Control team
• Suiting up in PPE is a possible factor for this position as that may be an occasional requirement.
• Reconciling of previously issued documents

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.