Document Control Specialist

Bartech Staffing; Raleigh (NC); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Impellam Group is seeking a document control specialist to support the management of controlled documents throughout their lifecycle. You will work with owners, authors and SMEs to maintain accurate, current documentation and ensure compliance with established standards.

The role is hybrid, requiring 3 days onsite with locations including Charlotte, Raleigh, and Clearwater. You will coordinate reviews, manage approvals, maintain version control, and support publication and archival activities.

Qualifications

• Experience in process documentation or a related field.
• Strong organizational and communication skills.
• Proficiency with Visio and Microsoft Office required.

Responsibilities

• Coordinate document reviews and manage approvals
• Maintain version control and assign document numbers
• Support document publication, archival, and cancellation activities
• Maintain document repositories and track review schedules
• Monitor document status and support audit readiness by maintaining complete documentation records
• Communicate review requirements and deadlines
• Respond to document-related requests and provide guidance on document management processes and standards
• Partner with stakeholders to develop and update standard operating procedures, process maps, and job aids
• Facilitate working sessions and gather input from stakeholders
• Incorporate feedback and ensure documents align with approved processes and organizational requirements

Skills

Organizational skills

Attention to detail

Tools

Visio

Microsoft Office

Job description

We are a leading energy company with operations across multiple regions.

Role summary / purpose

The position supports the management of controlled documents throughout their lifecycle. This role works with document owners, authors, and subject matter experts to maintain accurate, current documentation and ensure compliance with established document management standards.

Key responsibilities

• Coordinate document reviews and manage approvals
• Maintain version control and assign document numbers
• Support document publication, archival, and cancellation activities
• Maintain document repositories and track review schedules
• Monitor document status and support audit readiness by maintaining complete documentation records
• Communicate review requirements and deadlines
• Respond to document-related requests and provide guidance on document management processes and standards
• Partner with stakeholders to develop and update standard operating procedures, process maps, and job aids
• Facilitate working sessions and gather input from stakeholders
• Incorporate feedback and ensure documents align with approved processes and organizational requirements

Requirements - education & experience

• Experience in process documentation or a related field

Required skills

• Strong organizational skills
• Proficiency in Visio
• Proficiency in Microsoft Office

Nice-to-have / preferred skills

• Experience working with multiple stakeholders
• Experience managing competing priorities

Hybrid position requiring 3 days onsite. Locations include Charlotte, Raleigh, and Clearwater.

Impellam Group and its brands are equal-opportunity employers committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, pregnancy or maternity, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application, interview process, pre-employment activity, and the performance of crucial job functions.

If you require additional disability considerations, modifications, or adjustments please let us know by contacting [e-mail] or fill out this form to request accommodations.