Document Control Coordinator

Airswift; Gregory (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Airswift seeks a Document Control Coordinator in Gregory, TX, to support major capital project documentation in a structured document management environment. The role emphasizes document control proficiency, EDMS use, and handling engineering, technical, commercial, and legal records to ensure accuracy and smooth information flow.

You will work with multiple stakeholders, maintain metadata quality, and provide guidance on document processes. Onsite, 1-year assignment with 5/50 schedule.

Qualifications

• Must have strong document control capability, including review, classification, transmittals, tracking and records management.
• Experience with quality checks on document metadata such as document number, title, revision and status.
• Familiarity with EDC/EDMS systems and multiple types of project documentation.
• Excellent communication and collaboration skills across project teams.
• Organized, methodical, and able to handle multiple priorities under tight timeframes.
• Ability to train and guide others on document control processes and systems.

Responsibilities

• Coordinate document control activities for major capital projects within a structured management environment.
• Review and classify project documentation and metadata to ensure accuracy and traceability.
• Support cross-functional teams by tracking transmittals and ensuring timely flow of information.

Skills

Document control

Quality checks

Metadata management

Communication

Multitasking

Training & guidance

Interpersonal skills

Tools

Electronic Document Management System

Microsoft Office Suite

Job description

Job Title: Document Control Coordinator Duration: 1 year Schedule: 5/50 (onsite) Location: Gregory, TX

This opportunity is focused on supporting major capital project documentation within a structured document management environment. The role is suited to professionals with strong document control expertise, electronic document management system knowledge, and experience handling engineering, technical, commercial, and legal project records. This position offers the chance to contribute to process consistency, information accuracy, and effective document flow across complex project teams.

Required Experience:

• Previous document control experience within a project environment.
• Proven experience administering and using an electronic document management system.
• Experience managing engineering, technical, correspondence, project management, commercial, and legal documentation.
• Experience working in an integrated team environment and coordinating with multiple stakeholders.
• Experience reviewing, classifying, tracking, and quality checking project documentation and metadata.

Required Skills:

• Strong document control capability, including document review, classification, transmittals, tracking, and records management.
• Ability to perform quality control checks on documentation and metadata, including document number, title, revision, and status.
• Strong understanding of different types of project documentation and document coding accuracy.
• Excellent interpersonal and communication skills, with the ability to interface effectively with colleagues at all levels.
• Methodical and well-organised approach, with the ability to manage multiple competing priorities and short timeframes.
• Ability to provide training, support, and guidance on document control processes and electronic document management systems.
• Computer literacy with a working understanding of computer and information system components and fundamental computer processing principles.
• Good working knowledge of Microsoft Word, Microsoft Excel, Microsoft Outlook, and Microsoft Access or other database tools, including filters, searching, wildcard use, and report creation.
• Proactive approach, strong attention to detail, and the ability to receive constructive feedback for professional development.

Preferred Qualifications:

• Four to six years of previous document control experience preferred.
• Minimum of three years administering and using an electronic document management system preferred.

About Airswift:

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.