Document Control Specialist

PSG Global Solutions; Crystal Springs (MS); On-site; Full time

Job summary

A leading solutions provider in Mississippi is seeking a Document Control Specialist to support the issuance of design and vendor data. This role involves processing documents, ensuring quality checks, and managing document distribution. The ideal candidate will have a High School diploma, 3+ years experience in Document Control, and proficiency in various software tools including EDMS. An understanding of the Oil & Gas industry is preferred. Join a dynamic team focused on high standards and growth.

Qualifications

• Minimum of 3 years of experience in Document Control.
• Knowledge of Electronic Document Management Systems (EDMS).
• Experience in Oil & Gas preferred.

Responsibilities

• Resolve problems under general supervision.
• Process documents through EDMS.
• Quality check documents for accuracy.
• Log, track, and expedite design documents.
• Create and track transmittals for deliverables.
• Scan documents as required.
• Distribute documents and fill copy requests.

Skills

Communication skills

Self-motivation

Planning

Organizational skills

Adaptability

Proficiency in Word, Excel, PowerPoint

Knowledge of Document Management Systems

Education

High School diploma or equivalent

Tools

Word

Excel

PowerPoint

Adobe Acrobat

Lotus Notes

Documentum

SharePoint

Job description

The Document Control Specialist reports to the Document Control Coordinator and performs duties as assigned by the Coordinator or Document Control Lead to support services and issuing design and vendor data.

Education and Experience

• High School diploma or demonstrated equivalent and a minimum of 3 years of experience in Document Control.
• Knowledge and experience with Electronic Document Management Systems (EDMS).

Tasks

• Under general supervision, resolves most problems but refers more complex issues to higher levels
• Process documents through Electronic Document Management Systems (EDMS)
• Quality checking documents to ensure accuracy
• Logging, tracking and expediting inter-discipline design documents
• Create and track Transmittals for document deliverables
• Scan documents as required
• Document distribution
• Fill requests for copies
• Any other duties as assigned by the Coordinator or assigned Document Control Lead

Responsibilities

• Have solid communication skills
• Must be a self-motivated professional have a desire to grow personally as well as professionally
• Effective planning and organizational skill
• Ability to work with a high degree of accuracy and recall
• Ability to adapt to change and work in a fast-paced, project driven environment
• Be proficient in Word, Excel, Power Point, Adobe Acrobat, Lotus Notes, Documentum, and SharePoint
• Previous document control management in Oil & Gas experience is preferred

Additional Information

All your information will be kept confidential according to EEO guidelines.