Document Control Specialist

PrideNow; Fremont (CA); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) retirement plan

Job summary

PrideNow is seeking a Document Control Specialist to maintain accurate electrical documentation, update panel schedules, one-line diagrams, and EasyPower models. You will support facilities, electrical, construction, and operations teams by aligning records with approved changes and document-control standards.

The role emphasizes QA/QC, revision control, and timely document delivery for facility operations and regulatory compliance. Strong CAD and Excel skills are essential.

Qualifications

• Familiarity with electrical panel schedules and one-line diagrams.
• Ability to interpret engineering drawings and technical documentation.
• Experience with CAD standards and drawing quality control.
• Proficiency with Excel for data analysis and reporting.
• Experience in document control or related field is preferred.

Responsibilities

• Update electrical panel schedules in Excel based on approved field modifications and ECRs.
• Maintain and revise EasyPower electrical distribution models to reflect current conditions.
• Incorporate engineering changes into panel schedules, single-line diagrams, and records.
• Perform QA/QC to ensure accuracy between models, schedules and field docs.
• Generate and distribute PDF panel schedules for posting and records.
• Maintain document control procedures for revisions, file naming, approvals, and storage.
• Support engineering/construction teams with current electrical documentation.
• Track completed electrical changes and maintain system records.
• Assist with closeout docs for facilities drawings and projects.
• Collaborate with Document Control to integrate lab/sublab/office project close-out files into as-builts.

Skills

Attention to detail

Strong communication

Analytical thinking

Problem-solving

Education

Associate degree or technical certification in Electrical/Facilities

Tools

AutoCAD

Microsoft Excel

EasyPower

Job description

This Document Control position is responsible for maintaining accurate electrical documentation by updating electrical panel schedules, one-line diagrams, and associated records using EasyPower and Microsoft Excel. The role supports Facilities Engineering, Electrical Engineering, Construction, and Operations teams by ensuring electrical distribution documentation reflects approved field changes and complies with established document control standards. Responsibilities include updating EasyPower models, managing panel schedule revisions, maintaining records, and providing accurate documentation for facility operations and regulatory compliance.

Key Responsibilities:

Update electrical panel schedules in Excel based on approved field modifications, Electrical Circuit Requests (ECRs), and engineering documentation.

Maintain and revise EasyPower electrical distribution models to reflect current field conditions.

Review engineering changes and incorporate updates into panel schedules, single-line diagrams, and related electrical records.

Perform quality assurance and quality control reviews to ensure accuracy and consistency between EasyPower models, panel schedules, and field documentation.

Generate and distribute PDF panel schedules for facility posting and record retention.

Maintain document control procedures for revision tracking, file naming, approvals, and document storage.

Support engineering and construction teams by providing current electrical documentation and responding to document requests.

Track completed electrical changes and maintain electrical system records and status logs.

Assist with document management activities related to facilities engineering drawings and project closeout documentation.

In addition, this position will work with the Document Control team to:

For lab, sublab, and office spaces, incorporate project close-out files into as-built documents including electrical, mechanical, piping (plumbing, process, etc.), process & instrumentation diagrams (P&ID), instrumentation & control drawings (I&C), evacuation maps, fire riser maps, etc.

Maintain a centralized document management system, including electronic document repositories and physical filing systems, to organize and store documents securely.

Search file repositories and deliver requested information to stakeholders.

Physical and Work Environment Requirements

Ability to work at a computer workstation for extended periods.

Periodic facility walkthroughs and field verification of building information.

Required Qualifications

Strong attention to detail and commitment to data accuracy.

Ability to interpret engineering drawings, electrical diagrams, and technical documentation.

Degree or extensive work experience in Engineering Technology, Architecture, Facilities Management, CAD Technology, Construction Management, or a related field.

Advanced proficiency with AutoCAD. Experience updating building floor plans, space boundaries, occupancy data, and facility records.

Strong understanding of CAD standards, layer management, block attributes, and drawing quality control.

Proficiency with Microsoft Office, particularly Excel for data analysis and reporting.

Strong communication, organizational, analytical, problem-solving skills, and attention to detail.

Ability to review and comprehend construction documents, floor plans, and technical drawings.

Ability to manage multiple priorities in a fast-paced technical environment.

Preferred Qualifications

Experience using EasyPower software for electrical system modeling and documentation updates.

Experience with document control processes in semiconductor manufacturing, industrial facilities, or construction environments.

Familiarity with AutoCAD, Bluebeam, SharePoint, or electronic document management systems.

Knowledge of electrical distribution systems including switchgear, transformers, motor control centers, and panelboards.

Familiarity with SharePoint, document control processes, and electronic records management.

Experience supporting large-scale facility portfolios or manufacturing environments.

Electrical Documentation Management

Document Control & Records Management

Quality Assurance / Quality Control

Technical Drawing Interpretation

Cross-Functional Collaboration

Education:

Associate degree, technical certification, or equivalent experience in Electrical Engineering Technology, Drafting, Facilities Engineering, Document Control, or a related field.

Experience working with electrical panel schedules, one-line diagrams, or electrical distribution documentation.

ABOUT US:

PrideNow is Pride Global’ s light industrial staffing organization, a distinguished division within the Pride Global umbrella.

Aligned with the overarching mission of Pride Global, we specialize in delivering top-tier human resources and workforce solutions to the light industrial industry. Leveraging the strength of our global network, PrideNow is dedicated to empowering diversity, ensuring compliance, and driving unparalleled success for businesses. As part of the Pride Global family, we bring forth a commitment to excellence and a comprehensive approach to meeting the unique staffing needs of our clients worldwide. Welcome to PrideNow, where our local expertise seamlessly integrates into the global excellence of Pride Global, shaping a future of dynamic workforce solutions.

BENEFITS DISCLOSURE:

• Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - offer eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

EEO STATEMENT:

• As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.
• PrideGlobal and its affiliates including Russell Tobin, Pride Health, and Pride Now are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodation:

We are committed to providing reasonable accommodation for applicants and employees with disabilities. If you require reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates:

Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.