Document Control Lead - NYC Mega Projects

Jobtailor; New York (NY); On-site; USD 95,000 - 140,000; Full time

Job summary

Jobtailor is seeking a seasoned Document Controller in New York City to own the project document control framework for a high-value development program. You will manage drawings, RFIs, submittals, field documentation, and distribution lists in a multi-stakeholder environment.

Responsibilities include administering the common data environment, tracking design submissions and regulatory packages, and producing governance reports for senior leadership.

Qualifications

• Experience as a Document Controller or similar on large-scale design/construction projects in New York City.
• Experience supporting owner/developer teams on multi-stakeholder projects.
• Knowledge of document control for drawings, specifications, RFIs, submittals, transmittals, meeting records, and turnover packages.
• Experience coordinating docs with Port Authority reviews, QAD processes, and authority submissions.
• Proficiency with document management platforms (Aconex, Procore, SharePoint, Bluebeam).

Responsibilities

• Own and manage the project document control framework for a high-value, multi-stakeholder development program.
• Maintain drawing registers, submittals, RFIs, transmittals, meeting records, correspondence, and change documentation.
• Administer the project's common data environment and document management systems, including permissions and workflows.
• Produce regular document control reports highlighting overdue reviews, aging items, and governance risks.
• Support executive meetings with document logs, action registers, and decision records.
• Implement quality assurance reviews for document completeness and revision accuracy.

Skills

Document management

Attention to detail

Communication

Organizational skills

Stakeholder coordination

Risk awareness

Tools

Aconex

Autodesk Construction Cloud

Procore

SharePoint

Bluebeam

Job description

Jobtailor is seeking a seasoned Document Controller in New York City to own the project document control framework for a high-value development program. You will manage drawings, RFIs, submittals, field documentation, and distribution lists in a multi-stakeholder environment.

Responsibilities include administering the common data environment, tracking design submissions and regulatory packages, and producing governance reports for senior leadership.