Document Control Lead (Hybrid) | Growth & Impact

Stanley Consultants, Inc.; Muscatine (IA); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Member-Owned

Paid time away

Health Insurance

Financial Health

Professional Growth

Financial Rewards

Job summary

Stanley Consultants seeks a Document Control Specialist to guide project teams in document control practices, manage ProjectWise/PMIS repositories, and ensure regulatory compliance. The role emphasizes quality reviews, closeout support, and maintaining control plans.

Ideal candidates bring a BS in information management and 5+ years in electronic document management, with strong attention to detail and indexing expertise to support multi-project environments.

Qualifications

• BS in information management field or equivalent work experience.
• 5+ years of experience supporting/maintaining electronic document management systems.
• Experience with maintaining metadata tags, naming conventions, and retention policies.
• Experience indexing structures for varied materials under a records management system.
• Detail oriented with consistency and QA mindset.

Responsibilities

• Provide guidance and training on document control processes to the Project Management Team members.
• Maintain document repositories (ProjectWise, Client PMIS systems and hardcopy files) to verify documents are filed correctly and in accordance with requirements.
• Perform quality reviews to verify documents are filed in accordance with conventions and data structure requirements.
• Support project staff in project closeout documentation.
• Manage final and published documents as Project records and in accordance with requirements.
• Workflow processes and document storage.
• Maintain the Project Document Control Plan and provide guidance and training on document control processes.
• Support end users on document filing in electronic systems.
• Performs document loading functions in support of the project teams.
• Manage and control the various document processes and logs for the project(s).
• Address questions/issues from end users.

Skills

BS in information management

Document management systems

Metadata tagging

Indexing structures

Attention to detail

Education

Bachelor's degree in information management

Tools

ProjectWise

PMIS systems

Job description

Stanley Consultants seeks a Document Control Specialist to guide project teams in document control practices, manage ProjectWise/PMIS repositories, and ensure regulatory compliance. The role emphasizes quality reviews, closeout support, and maintaining control plans.

Ideal candidates bring a BS in information management and 5+ years in electronic document management, with strong attention to detail and indexing expertise to support multi-project environments.